The Office Manager keeps the office spinning right round by keeping our office up-to-date, informed, and organized! If you’re a master of office procedures, we have a great opportunity for you! Our Lamar office in Evansville, Indiana is now hiring a new management team member to help us bring outdoor advertising campaigns to life for brands in Evansville, IN and the surrounding areas.

The purpose of the Office Manager is to handle all administrative functions and responsibilities as well as maintaining payroll hours, and working closely with Human Resources on company-wide policies and regulations. This position will most likely serve as the sole administrative personnel in the office, but may also supervise one additional employee.

What you can expect from us:

• A Monday - Friday 8:00 am - 5:00 pm work schedule
• An hourly range of $23 - $25 / hour dependent on relevant experience and qualifications
• 120 hours of paid time off (PTO) that increases with tenure
• 12 paid company holidays, including President's day and Juneteenth
• A comprehensive 2-week training program
• Career advancement opportunities
• Ongoing professional development and internal leadership programs to maximize your career potential
• Multiple medical plan options and health savings account
• Hospital, Critical Illness, and Accident coverage
• Short & long-term disability and paid parental leave
• Employee Stock purchase plan
• 401k plan with company match
• Wellness program incentives such as medical plan premium holidays and HSA contributions

What we are looking for in YOU:

• Requires an excellent command of the English language, both written and verbal.
• Skill in speaking with persons of various social, cultural, economic, and educational backgrounds
• Requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Strong work ethic - someone who takes great pride in professionalism, responsibility, and is proactive
• Must be able to work independently and as a team member
• Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to use fax machine, copiers, scanners and binding machines
• Requires the ability to handle different challenges each day and adequately prioritize those demands

Education and experience:

• High School Diploma or Equivalent
• A college degree in Business, Business Administration, or related field is preferred
• 2 years of experience in an office environment is required. In lieu of experience, college education will be accepted
• Or another equivalent combination of education and experience

Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test! Not completing this assessment could result in disqualification from consideration for this position.

Candidates with a disability in need of an accommodation to fulfill our application requirements should email recruiting@lamar.com.

A day in the life:

• Maintain accounts receivables for the company office. Includes making calls, sending correspondence, updating the ATB (Aged Trial Balance), and communicating with the sales department about past due accounts
• Responsible for updating the billing system including client information, accounts, and contracts
• Maintain accounts payable for the company office. Includes processing invoices, recording pertinent information (company, date, amount, etc.), coding invoices to the correct department, and sending invoices to corporate for payment
• Act as a liaison at the local office for corporate Human Resources. Includes assisting in the hiring and affirmative action process, maintaining employee information, assisting employees with benefit questions, worker’s compensation, and assisting with any other human resource requirements needed.
• Provide administrative assistance to all employees at the office, as needed, such as assisting the sales department prepare contracts, answering collections questions, providing invoice copies, assisting operations employees with payroll, etc.
• Provide information, including compensation, to corporate departments (Payroll, Human Resources, Credit department, Accounts Payable, Accounts Receivable, etc.), as needed
• Run errands for the office as needed. For example, going to the post office for stamps, sending certified mail, making deposits, etc.

The following duties may vary, depending on location need:

• Will most likely serve as the sole administrative personnel at the office and perform additional duties such as: answering phones, typing correspondence, inputting and researching data, logging in and ordering production, taking and uploading POP photos, charting responsibilities (digital and/or static structures), and managing social media content
• May support Operations with administrative duties such as: maintenance of OSHA logs, handle Operations Manager’s and GM’s expense reports upon request, misc. truck mileage reporting, petty cash, etc.
• May supervise one other administrative staff
• Complete any special requests/projects from General Manager, Sales Manager, or Operations Manager

Physical Demands and Work Environment:

• The primary work environment for this position is an office.
• The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, and depth perception), and talking.
• Nights spent away from home traveling are less than 10%.

Why Lamar? 

Lamar Advertising has been named as a “Best Company to Work For” in U.S. News & World Report’s annual ranking. Check out these videos to learn more about Lamar:

• About Us
• Our Relationships
• Giving Back Program

Lamar is an EOE/AA: Minorities/Females/Disabled/Protected Veterans or any other State or Federally protected characteristic

SMS Consent: By submitting this application, you are consenting to receive hiring-related text messages such as notifications for interviews or pre-hire assessment scheduling.

Disability Self-Identification: When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information!

California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar. By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.

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With 120 years in business, take pride in our long-standing mission and values: A century of family values: We seek to preserve the same family values upon which our company was founded to ensure that Lamar employees and shareholders prosper for another 120 years.

Always improving: As our business grows, our employees grow along with it. We offer continued development opportunities and internal networks for professional growth. We hope that no matter where you end up, you discover you're a better version of yourself than before your time with Lamar.

Putting people first: Our roots are built on strong relationships. From local team building to corporate-sponsored on-site events, we encourage creating spaces to build deeper relationships with our colleagues and the customers we serve.

Integrity at our core: We continuously use employee feedback to shape the future of how employees experience work at Lamar. Feedback and action plans are shared with employees at all levels and locations.

Serving our local communities: While Lamar gives back through nationwide campaigns, many of our local offices have established traditions to volunteer with local organizations that work to better the lives of community members. We aim to leave all communities in which we operate better than we found them!

Where you belong: We are committed to maintaining a workplace that is representative of our creative nature and the communities we serve. Here, you can be heard, contribute meaningfully, and show up how you want to be seen at work.

What you can look forward to on the Lamar team:

120 hours of PTO

12 paid company holidays

Medical, dental, vision insurance, and more!

Family planning benefits

401k (pre-tax and Roth) with matching

Wellness program with cash rewards

Employee Stock Purchase Program

Short and long-term disability coverage