Administrative Assistant

Opus 3 Artists

Opus 3 Artists

Administrative Assistant

New York, NY
Full Time
Paid
  • Responsibilities

    This is a full-time position that provides administrative and clerical support to a Manager of Artists and Attractions. Our office is located in midtown Manhattan and we are currently working on a hybrid remote and in-office schedule.

    Essential Duties and Responsibilities include the following:

    • Coordinates schedule, expenses, and travel for Manager
    • Prepares and tracks performance contracts
    • Tracks artists’ payments and/or commissions
    • Fields routine and non-routine questions via phone and email including communication with artists, presenters and orchestra managers in the US, Europe, and Asia
    • Assists artists with all logistical details associated with concert touring, including creating itineraries and coordinating rehearsals, travel, hotels and visas
    • Works independently and within a team on special projects at the request of the Manager which may include planning and coordinating presentations, disseminating information, and organizing company-wide events
    • Creates and designs general correspondences, memos, and financial reports; tracks ticket sales with presenting organizations; updates company database (Overture)
    • Other duties may be assigned to meet business needs

    Qualification/Requirements

    • Excellent interpersonal skills and ability to handle sensitive and confidential situations. Position requires demonstrated poise, tact and diplomacy
    • Strong ability to confidently and professionally interact and communicate with individuals at all levels of the organization
    • Demonstrated knowledge of and competency with a variety of computer software applications in word processing, spreadsheets, database and presentation software (Overture, Microsoft Word, Excel and PowerPoint)
    • Strong attention to detail in composing and proofing materials, establishing priorities and meeting deadlines
    • Demonstrated ability to work in a fast-paced environment, juggling and prioritizing multiple competing tasks and demands

    Education/Training/Experience

    • BA Degree or equivalent experience
    • At least 2 years’ experience as an Assistant
    • Additional languages are useful but not required; the ability to engage with people who are passionate about classical music is a plus

    This position is non-exempt.

    Salary: $50,000

  • Industry
    Music
  • About Us

    Opus 3 Artists is an independent artists management firm with offices in New York City, Los Angeles and Berlin and represents several classical artists, as well as artists in the non-classical genres, such as jazz, world music, theater, dance, and special attractions.