Administrative Assistant

PART TIME • WALNUT CREEK, CA

Overview

We are seeking a proactive and organized Administrative Assistant to support both Sunday events and essential administrative tasks throughout the week. The ideal candidate will bring a warm and welcoming presence, be detail-oriented, and have the ability to anticipate and address needs to ensure smooth operations.

Hours:

Sunday: Required on-site to support services (hours may vary)

Tuesday: Preferred but flexible

Remaining hours: Flexible schedule to meet the needs of the role (total 8-24 hours per week)

Key Responsibilities:

Sunday Services Support: Coordinate lunches, events, and logistics for Sunday services.

General Office Administration: Assist with day-to-day administrative tasks to ensure the front office runs efficiently.

Answer phones and manage general email, directing inquiries as needed.

Monitor and manage office supplies, including snack and beverage inventory.

Handle clerical tasks, such as mailings and light communication support.

Operate standard office equipment and ensure maintenance is up to date.

Weekly Communications: Support the distribution of the weekly church bulletin and email newsletter.

Staff and Event Support: Assist in organizing monthly staff events and provide administrative support to the Worship Arts Director and other team members as needed.

Qualifications:

A growing and deepening faith in Jesus Christ, with a lifestyle reflecting integrity and commitment to faith.

1-3 years of administrative experience (experience in a church setting is a plus).

Strong organizational skills, with an ability to prioritize and multitask effectively.

Computer proficiency in Microsoft Office or G-Suite (Adobe InDesign is a plus).

Excellent written and verbal communication skills.

A proactive problem-solver who can work independently and as part of a team.

Warm and welcoming demeanor, with the ability to build strong relationships with staff and church members.

Staff Values: We value team members who embody:

Character – Demonstrating the fruit of the Spirit in daily life.

Competency – Skilled and passionate about their work.

Capacity – Ability to manage workload without under or over-committing.

Chemistry – Collaborative and enjoys being part of a team.

Culture – Helps to create and maintain a positive and healthy staff culture.

Reports to: Operations Manager

Hours: up to 24 hours per week