Administrative Assistant

PART TIME • WALNUT CREEK, CA

Overview

The Administrative Assistant plays a pivotal role in ensuring the smooth operation of Sunday services by anticipating needs and taking ownership of tasks. This position provides part time administrative support to the Lead Pastor, Worship Arts Director, Outreach Director, and Operations Manager. The ideal candidate will have a warm and welcoming demeanor, possess strong anticipatory skills, and demonstrate proactive problem-solving abilities.

Key Responsibilities

Sunday Support

Coordinate special Lunches & Events held on Sundays.

Be available to support the needs of the directors and Lead Pastor on Sunday.

Follow a checklist to ensure everything is prepared and in place for Sunday.

Administrative Support to the Lead Pastor, Worship Arts Director & Outreach Director

Coordinate Special Events hosted by Lead Pastor.

Calendaring & Expense Reconciliation for Lead Pastor.

Support administratively (as requested) the Lead Pastor, Worship Arts Director & Outreach Director.

Attend pertinent meetings.

Administrative Support of Office Operations

Assist with administrative and clerical functions associated with running the front office of the church.

Answer phones, check general email and forward appropriately.

Monitor supply inventories and order as necessary including snack and beverage inventory.

Operate a variety of standard office machines

Manage maintenance of office equipment including supplies

Organize monthly staff events

Support with getting out weekly church bulletin & E-mail Newsletter

Coordinating mailings & light communications support.

Expectation of adherence to the WCPC staff values

Character- Exercises the fruit of the spirit

Competency - Possesses skill and passion for the work

Capacity - Has the integrity to work hard without under/over working

Chemistry - Gets along with and genuinely loves being around the staff team

Culture - Recognizes that creating and cultivating healthy staff culture is crucial

Desired Background and Skill Set

Growing and deepening faith in Jesus Christ

Maintain a life of integrity that reflects a genuine faith in Christ

Proactive & Intuitive

Detail Oriented

Highly organized.

Creative problem solver

Self-starter able to work independently

Team player

Able to prioritize and multitask when needed.

Computer proficiency in Microsoft Suite and/or G-Suite.

Adobe InDesign is a plus.

Communicate clearly and concisely, both orally and in writing

1-3 years Administrative experience

Church Organizational experience a plus

Works with: Operations Manager, Lead Pastor, Worship Arts Director, Outreach

Director

Reports to: Operations Manager

Hours: up to 24 hours per week

Schedule: Sunday, Tuesday & Wednesday In Office (some flexibility on hours & Days)