iShip, a wholly owned subsidiary of UPS, provides internet-based, multi-carrier shipping services that allows customers to conveniently make the smartest shipping decisions. The comprehensive iShip service makes it possible for customers to price, ship, track, and manage shipments over the internet. The iShip service allows shippers to easily compare rates and services among multiple carriers, including DHL, UPS, and the US Postal Service.

The Executive Assistant will support the iShip Staff and Operations to ensure their ability to effectively and efficiently perform their organizational responsibilities. He/She will manage iShip Staff level schedules, coordinate all aspects of travel plans, plan meetings and company events. More importantly, he/she will build relationships throughout the organization, exercise judgment and discretion, and handle complex and difficult situations diplomatically. 

RESPONSIBILITIES AND DUTIES

• Coordinates meetings and travel arrangements
• Provides department phone support and maintains office supplies
• Prepares expense reports, check requests, and correspondence
• Payroll attendance supervision and reporting        
• Prepares monthly budget tracking
• Tracks conflict resolution issues with our Legal Department
• Maintains, tracks, and distributes files and information
• Maintains electronic and hard copy documents and files
• Distributes electronic files to the appropriate parties as needed
• Reviews files for accuracy and follows-up with the appropriate party to obtain missing information
• Manages internal filing system, and locates and delivers files and documents as requested
• Coordinates monthly department status reports
• Handles other administrative duties as assigned

KNOWLEDGE AND SKILLS

• Highly organized
• Working knowledge of MS Office
• Positive attitude
• Ability to work in a fast paced environment
• Ability to multi-task and handle multiple responsibilities simultaneously
• Excellent communication skills, both written and verbal
• High School Diploma
• Experience in administrative support role
• Experience in professional business office

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law

Founded on a $100 loan in 1907, 2 teenage boys opened up a messenger service in a 6 by 17 foot office located just below the sidewalk on Second Avenue and Main Street in Seattle, WA. Messengers ran errands, carried notes, hand baggage, and delivered trays of food for customers. They also delivered packages, traveling by streetcars and bicycles for longer trips, and later using motorcycles.