STAR (Specialized Temporary Admin Resources) Executive Assistant
Company Description
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.
Job Description
STAR Executive Administrative Assistant
The STAR Executive Assistant will be hired to fulfill AbbVie Admin requests to support the Executive Leadership Team in the C-Suite, as well as long-term or short-term assignments throughout AbbVie. Must be comfortable to adapt to different leadership styles. The STAR Executive Admin may be filling in for other admins when on vacation, medical leave, sick time, or require additional admin support on their team to meet project deadlines. Must be available and flexible for these assignments.
All the leaders are looking for sharp, experienced admins with a pro-active approach to doing their work. One who would learn and understand the leader’s priorities, be the eyes and ears of the leader, connect with the business and others to get things done. If they don’t know how to do something to figure it out by reaching out to others etc., reach out to meeting requests to get more info on why they need time from the leader and so on. Work effectively with other admins and keep leader and team organized.
The STAR Program needs a candidate with good stable work histories. Open to being coached and developed by STAR Executive Admins and leadership team. Performance will be reviewed by leader/admin supporting and assessed to appropriately provide feedback and development. Assignment locations will vary within our Lake County, IL. or Irvine Locations (remote). Must report onsite (Lake County, IL), unless otherwise stated by the leader/admin requesting support. STAR Admin Training and shadowing will be provided prior to being placed on an assignment.
Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports using Concur and Travel, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, Teams Meetings and Telepresence setups, acting as a liaison for remote access issues.
Key Responsibilities Include:
Leadership and Interpersonal Skills:
Significant Work Activities: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hr day) is required
Qualifications
Additional Information
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status. US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio.