Job Description

_ Key Responsibilities_

• Utilize office software to manage documents and communications effectively.
• Maintain and update databases/reports, ensuring the accuracy and security of data
• Create and manage excel spreadsheets for reporting, tracking, and analysis purposes.
• Coordinate virtual communications, including meetings, webinars, and team collaboration.
• Collaborate with individuals at all ranks and across multiple departments to facilitate smooth workflows.
• Assist in planning and organizing departmental or organizational activities and events.
• Monitor and prioritize tasks to ensure deadlines are met without compromising quality.
• Prepare reports, presentations, and correspondence as needed.
• Handle sensitive and confidential information with discretion.

· Communicate with coworkers, Area Directors, Vice Presidents, department managers, Ownership, suppliers, residents, and all outside contacts in a courteous and professional manner

· Maintain confidentiality of coworkers, management, Owners, past and current residents, suppliers, and all outside contacts

· Assists with coordinating and planning of the monthly department meeting held in Corporate and Regional Offices

Qualifications

• Proficiency in office software (e.g., Microsoft Office).
• Strong skills in database management and spreadsheet creation (e.g., Formatting Excel).
• Excellent virtual communication skills, including familiarity with platforms such, Teams.
• Exceptional attention to detail and ability to multitask effectively.
• Strong verbal and written communication skills.
• Proven ability to work collaboratively with diverse teams and individuals across various organizational levels.
• Outstanding organizational skills and the ability to prioritize workload.

Preferred Qualifications:

• Previous experience in an administrative or coordination role.
• Familiarity with project management tools or software.
• Ability to adapt to fast-paced environments and handle shifting priorities.

#INDVGSALES

Additional Information

We are an equal opportunity employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply. Our locations are drug-free and pre-employment drug tests are required. Background checks are also required before employment begins.