Opportunity: Office Coordinator

Location: Tampa, FL

Compensation: $19.23 - $26.44 per hour

Schedule: Full-time, Monday to Friday, 8-hour shift

Are you looking for a fresh start in the new year? We are hiring an Office Coordinator to join our dynamic team! Established in 1911 and recently merged, we are now the 3rd largest professional association of real estate brokers and agents in Florida and the 6th largest in the nation.

About the Role

As the Office Coordinator, you will report directly to the Director of Executive Affairs and Operations/CEO and play a crucial role in maintaining the efficiency of our operations. You’ll oversee general administrative tasks, ensuring the smooth day-to-day functioning of our office. This role is perfect for someone who is highly organized, self-sufficient, and skilled at managing multiple projects.

Key Responsibilities:

• Office Operations: * Travel between all Association offices as needed, sometimes without prior notice. * Greet visitors and employees with a cheerful demeanor. * Order and manage office supplies, ensuring inventory is always stocked. * Maintain office equipment and coordinate with IT for new employee setups and audits. * Monitor office expenses and oversee vendor contracts (rent, lawn service, HVAC, etc.). * Perform basic bookkeeping tasks.
• Facilities Management: * Oversee building maintenance, including grounds and parking lot upkeep. * Coordinate facility room rentals, including bookings, setup, maintenance, and customer service. * Act as a liaison with neighboring businesses renting space from Greater Tampa Realtors.
• Meeting Support: * Assist with meeting and conference setup and breakdown. * Maintain a clean and organized office environment.
• Additional Duties: * Maintain a calendar for routine building and property maintenance. * Perform other administrative duties as assigned.

Qualifications:

• Education: * High School Diploma (required); Associate’s or Bachelor’s degree preferred.
• Experience: * At least 2 years of office management experience. * Proficiency in Microsoft Office Suite (minimum 1 year required). * Budget management experience. * Strong verbal and written communication skills. * Exemplary customer service and organizational abilities.
• Other Requirements: * Active driver’s license. * Ability to relocate to Tampa, FL 33609 before starting work. * Willingness to travel up to 25%.

Why Join Us?

We offer a comprehensive benefits package, including:

• Retirement Savings: 401(k) with matching.
• Health & Wellness: Medical, dental, vision insurance, and a health savings account.
• Employee Support: Life insurance, paid time off, and an employee assistance program.
• Professional Growth: Opportunities for professional development assistance.

Ready to Apply?

If you’re an organized, forward-thinking professional ready to take on a vital role in a growing organization, we want to hear from you! Apply now to start your career with us in the new year.

Work Location: In-person, Tampa, FL

Company: Greater Tampa Realtors + Pinellas Realtor Organization / Central Pasco Realtor Organization