Administrative Assistant – Hybrid Remote
Location: Birmingham, Alabama
Company: Luxus Build
Salary: $45,000 - $70,000

Join Luxus Build – Where Creativity Meets Precision

At Luxus Build, we believe great design begins with great people. As a premier architectural design firm in Birmingham, Alabama, we bring bold visions to life in the commercial, residential, and institutional sectors. We’re not just designing buildings—we’re shaping experiences, creating environments that inspire, and setting new industry standards. Now, we’re looking for a meticulously organized, proactive Administrative Assistant to be the backbone of our operations.

This hybrid remote role offers a balance of in-office collaboration and remote flexibility. If you thrive in a dynamic setting, enjoy being the go-to person for both administrative and accounting support, and have a knack for keeping things running seamlessly, we want to meet you.

What You’ll Own & Elevate

• Be the welcoming face (virtually and in-person) of Luxus Build, creating an exceptional first impression for clients, partners, and team members.
• Manage inbound communication—answering calls, directing emails, and ensuring seamless correspondence.
• Keep our financial operations smooth by assisting with invoicing, payment processing, and expense tracking with precision.
• Maintain meticulous financial records, ensuring compliance with company policies and industry best practices.
• Take charge of office operations—ordering supplies, handling mail distribution, and keeping schedules on point.
• Support leadership by coordinating meetings, scheduling appointments, and booking travel arrangements.
• Keep our digital and physical spaces organized—because clarity fosters creativity.

Your Superpowers

• Accounting expertise in the architecture, construction, or engineering industry (minimum 3 years).
• Proficiency in QuickBooks, Deltek, or similar accounting software.
• A natural multitasker with an eye for detail and a mind for efficiency.
• Strong written and verbal communication skills—you can compose a professional email, answer a phone call with ease, and juggle administrative tasks all in one go.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Discretion and professionalism—handling confidential information is second nature to you.
• A problem solver who anticipates needs before they arise and takes initiative.

Why Luxus Build?

• Hybrid flexibility – Work remotely part of the week while still enjoying in-office collaboration.
• Be part of something bigger – We’re not just designing structures; we’re creating legacies.
• Supportive, tight-knit team – Work alongside talented architects, designers, and industry professionals who value your expertise.
• Professional growth – We invest in our people, helping them reach new heights in their careers.

Ready to Build a Future with Us?

If you're detail-driven, thrive in a fast-paced environment, and are eager to support a growing architectural firm with your administrative and accounting skills, we’d love to hear from you.

Apply now by submitting your resume and a cover letter. Let’s build something great—together.