Job Description

As a Lease Administrator USA & PR & CA in the Expansion function, together with the controlling and legal team, you are responsible to secure contract execution, documentation, and support the Leasing and Legal team with contract handling and documentation. You maintain the administration of the contracts, physically and in LIMA (H&M’s Lease Administration System). You set the strategy for documentation handling and rental payment follow-up. You collaborate with group, regional and market expansion to provide data, key dates, notices, analytics, and assist them to manage the portfolio from an administration perspective.

This hybrid role reports into our Senior Real Estate Attorney and is based out of New York, NY.

A Day in the Life

Working at H&M means no two days are ever the same, but a typical day will include the following responsibilities*

• Coordinate and secure routines for contracts and document handling
• Ensure all contacts are signed correctly and follow up on contract execution
• Advise on missing data or information to secure 100% data accuracy in LIMA and other systems
• Responsible for the internal and external transmittal of odd documents, reports and notices when needed
• Provide data audits on co-tenancy, key dates, rent terms, and any other relevant info required by the markets, region, or internal departments
• Partner with legal, controlling, accounting, facilities, construction, regional & market teams as required to verify lease information and provide support as needed
• Secure that payments are made correctly by providing the relevant info to the accounting department
• Coach and train the expansion functions for correct data input and system management
• Understand the routines and way of working for other expansion functions
• Undertake data audits on co-tenancy, key dates, rent terms, etc.
• Set the strategy for documentation handling and signatures
• Set strategy for data loads and rental payments together with controlling
• Create and implement routines for contract execution
• Continuously stay up to date on Group routines and propose improved ways of working
• Develop supporting documentation to assist your markets best way of working
• Collaboration with the controlling team in Group, Region and Markets, as well as with lease managers and other functions in their way of working
• Understand the accounting routines and relevant timelines for payment
• Collaborate with other departments to provide, verify or confirm lease data
• Additional Accountabilities:
  • Prepares Annual Rent Budgets and Quarterly Forecasts for Real Estate Portfolio
  • Reviews, analyzes, recommends and implements solutions to decrease rent related costs
  • Construction Allowance, Late Delivery Fee Collection

Qualifications

Who You Are:

• Bachelor’s Degree in Business Administration, or equivalent work experience in related field
• 3+ years of previous experience in a high-volume lease administration department or external firm working with legal documentation and contract management
• Proven record of legal and numerical understanding
• Legal and/or contract management skills
• Organized and structured
• Accounting and/or numerical skills
• Teamwork and collaboration
• Knowledge in MS Office, more specifically Outlook, Excel, PowerPoint and MS Teams.
• Strong control and administration of documents and routines for securing a good governance process to avoid missing information
• Extremely organized in your way of working, are thorough in your processes and have attention to detail
• Enjoy teamwork and effectively collaborates with a group of diverse people in order to achieve set goals and targets
• Work effectively in a fast-paced work environment while managing various tasks at once and have a ‘’can-do’’ attitude
• Inclusive, positive, open to feedback, willing to multitask and learn on the job

Additional Information

Why You’ll Love Working at H &M

• We value diverse backgrounds, including but not limited to race, ethnicity, gender, age, religion, sexual orientation, and disability

• We pride ourselves on being a values-driven organization, guided by our 7 unique values that have been part of our success story for over 75 years

• You’ll have access to our Colleague Resource Groups (CRGs) to find community and networking opportunities among colleagues

• We are an inclusive company where you’re encouraged to be yourself at work

• You will have access to a large global talent community, where career growth and aspirations have no limits

• We believe in supporting your overall wellbeing and offer comprehensive benefits inclusive of health insurance, wellness and family support programs, company match 401k, paid leave programs, and paid time off, including a community day to serve your local community

• You’ll be able to express your personal style with our employee discount at H&M, & Other Stories, and COS

Compensation: salary range is $76,144-$85,662 annually**

*This job posting highlights the most critical responsibilities and requirements of the job and is not all-inclusive. There may be additional duties, and responsibilities assigned for this job at the company’s discretion.

**H&M, in good faith, has assessed this posted range of compensation as the accurate range for this role and location at the time of this posting. H&M may ultimately pay more or less than the posted range depending on candidate qualifications. This range may be modified in the future.

EEOC Code: OFC

Job Status: Salary, Exempt