Administrative Assistant OnTrac 306 reviews - Milpitas, CA Responsibilities: * Maintain and contribute to a safe work environment by adhering to policies and procedures as outlined in the Company Safety Program. * The day to day administration of payroll, responding to general inquiries and provide consistent and effective follow up to facility employees. * Complete qualification process for Service Providers, including insurance requirements. * Maintain all employee personnel files and regularly audit for compliance. * Provide administrative assistance regarding HR issues * Review and process invoices from vendors and oversees the processing of the accounts payable checks. * Answer telephone and provides information in accordance with company policy; screens calls and take messages * Establish and maintain files and records * Data entry daily settlements for specials and work with RSP to resolve unsettled stops * Coordinate office events/activities ( Scheduling, order food and beverages) * Coordinating vendors, filing, storing, printing, mailing, faxing, scanning * Schedule building maintenance (Ex. HVAC, fire inspections, plumbing, etc.) * Order office supplies specific to facility needs * Responsible on uploading documents and processing onboarding in HRIS system. * Perform any other task or assignment as deemed necessary by the organization Knowledge, Skills, & Abilities: This position requires:

• Excellent oral and written communication skills. * The ability to effectively present information and respond to questions. * The ability to communicate and interface with many customer, vendors, and corporate employees. * The ability to read and apply common sense understanding to carry out instructions furnished in written or oral form. * The ability to deal with problems involving a few concrete variables in standardized situations. * The ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals. * The ability to apply strict confidentiality rules to daily workload. * The ability to problem solve. * Min of 3 years Admin experience Organizational Relationship: Provide advisement to employees, management and branch personnel, regarding payroll processing and implementation. Works closely with the Facility General Manager. Application: Proficiency in Windows applications: Word, Excel, and Outlook. Prefer ADP application experience. Work Environment: While performing the duties of this job, the employee will work in an office environment. The noise level in the work environment is usually moderate. Physical Demands: While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision and ability to adjust focus. May occasionally need to lift up to 50lbs. Minimum Requirements: Must possess a minimum of three years of management or administrative/clerical experience; or related schooling or training; or the equivalent combination of both. Bachelors degree preferred; High School diploma or GED accepted with appropriate training and experience. Incumbent must be of excellent moral character and high ethical standards. 18 hours ago - save job - original job Apply On Company Site Other jobs you may like Administrative Assistant (Korean Language) Samsung Semiconductor, Inc. San Jose, CA 20 hours ago Administrative Assistant JJ Nguyen, Inc. San Jose, CA 1 day ago Easily apply Marketing/Administrative Assistant Wellspring Consulting San Jose, CA 15 hours ago Easily apply Administrative Assistant, St. Nicholas & St.... Diocese of San Jose (DSJ) San Jose, CA 16 hours ago Easily apply Administrative Assistant (part-time),The Hisp... Diocese of San Jose (DSJ) San Jose, CA 16 hours ago Easily apply * Administrative Assistant jobs in Milpitas, CA * Jobs at OnTrac in Milpitas, CA * Administrative Assistant salaries in Milpitas, CA OnTrac OnTrac 306 reviews Let employers find you Thousands of employers search for candidates on Indeed Upload Your Resume