Job Description
The Operations Coordinator partners directly with staff, students, and families of KIPP Nashville and is responsible for maintaining operational excellence at the school. The Operations Coordinator is a key member of the school’s Operations Team. The Operations Coordinator manages 1 Office Manager and reports to the Director of Operations at their school site.
Responsibilities of the Operations Coordinator include, but are not limited to:
School-Wide Operational Systems, Events, & Communication
- Lead family engagement initiatives including Parent Involvement Committee, family events, and family newsletters
- Coordinate with operation team members, staff, and grade level chairs on the planning and logistics of grade-level and school-wide field trips
- Coordinate and support at school-wide events, including some events outside of school hours.
- Coordinate student uniform system, inventory, and purchasing
- Coordinate student and staff supply inventory, purchasing, and distribution
- Create a warm, welcoming environment for all students, family, staff, and visitors.
- Utilize project planning templates (docs, excel, canva, other tools) to backwards plan school events based on a given vision
- Facilitate seamless communication with families via social media, flyers, call-outs, etc.
- Facilitate seamless communication with all school level stakeholders to support in execution of school events to include: communication with school staff, facilitating planning meetings, ongoing email and direct communication as needed
- Engaging staff in proactive and reactive feedback on the execution of Family Engagement Events
Attendance Strategy and Management
- Ensure attendance systems and procedures are effective and efficient
- Ensure compliance with all attendance policies and procedures
- Create and execute attendance plan to ensure student attendance goals are met
- Plan and execute attendance team meetings and attendance review board meetings
Student Information & Data Management
- Manage the accurate and timely delivery of quarterly report cards, weekly progress reports, and attendance letters.
- Maintain the accuracy of our multiple student information systems (SIS) in a variety of areas such as enrollment, scheduling, grades, and transcripts.
- Manage a variety of attendance initiatives including school-wide incentives, attendance plans, truancy, and parent meetings.
Technology and Assessment
- Inventory, manage, and maintain all student, staff, and classroom technology to ensure students and staff have what they need
- Help plan and coordinate all aspects of student testing including but not limited to Interim Assessments, MAP, and State Testing
Student Recruitment and Enrollment
- Work alongside the Director of Operations on student recruitment
- Manage application process and ensure smoothly enrollment for all new families
- Collaborate with the Director of Operations, enrollment team, faculty, and staff in planning school-based open houses, enrollment information meetings, and other school-based recruitment events.
- Partner with feeder schools to ensure smooth transition of newly enrolled families
Finance and Procurement
- Receive purchase order requests and seek appropriate approval
- Purchase supplies as approved & document purchase
- Collect and track student fees, uniform purchases, and all other monies weekly
- Code invoices and purchases
School Operations Support
- Ensure the school building is well maintained, through building walkthroughs and handling of maintenance requests
- Provide front office coverage as needed
- Manage Office Manager to ensure effective and efficient office systems, routines, and databases.
- Make and track all school purchases accurately and in a timely manner
- Ensure proper coding and payment of all invoices and credit card purchases
Commitment to Growth and School
- Participate in staff professional development in July as well as ongoing staff meetings and development opportunities.
- Partner across school teams in grade-level and school-wide activities, knowing that it takes a village to help a child succeed.
- Work with a sense of fulfillment in an environment that proves what’s possible for kids.