24-25 Operations Manager

KIPP Philadelphia Public Schools

24-25 Operations Manager

Philadelphia, PA
Full Time
Paid
  • Responsibilities

    Job Description

    Operational Excellence & Logistics Management:

    • Oversee Daily Operations: Manage the school office and all operational systems, ensuring efficiency and seamless execution. Implement systems to streamline school functions, including attendance, supply management, and facilities upkeep. Proactively solve potential issues before they arise.

    • Attendance & Data Management: Ensure accurate student attendance in PowerSchool and manage attendance intervention plans. Follow up with parents/guardians to address attendance concerns.

    • Student Enrollment: Lead student recruitment, manage enrollment processes, and maintain accurate records in Infinite Campus to meet enrollment goals.

    • Transportation Coordination: Work with the district and bus company to manage student bus routes and resolve transportation issues.

    • Administrative Support: Handle filing, copy/print needs, maintain supplies within budget, and assist the Director of Operations as needed.

    Support to Teachers, Leaders, and Parents:

    • Logistical Support for Staff: Provide administrative and logistical support to teachers and school leaders, ensuring they have the tools and resources needed to succeed.

    • School-Wide Coordination: Collaborate with leadership on school initiatives and align operational processes with academic goals. Manage school tours and assist with special events.

    • Family & Community Engagement: Regularly communicate with parents, coordinate school-wide meetings, and supervise students during meals and dismissal.

    Systems Development & Process Improvement:

    • Optimize Systems: Develop and refine school systems (attendance, inventory, facilities) to ensure efficiency. Continuously assess and improve workflows to maximize time and resources.

    • Data-Driven Decisions: Use data to assess operational performance and implement improvements that align with the school’s goals

    Communication & Stakeholder Management:

    • Point of Contact for Stakeholders: Serve as the primary liaison for parents, guardians, and external partners. Ensure clear communication around schedules, events, and operational changes.

    • Vendor Coordination: Manage relationships with external partners (e.g., transportation, custodial) to ensure services meet the school’s needs.

    • implement student attencance interventions including attendance phone calls and meetings

    Problem-Solving & Flexibility:

    • Proactive Problem Solving: Anticipate and address operational challenges before they impact the school day. Remain flexible and adapt to the changing needs of the school.
  • Qualifications

    Qualifications

    Qualifications:

    • Passion for Logistics & Operations: A deep interest in systems, organization, and process improvement.

    • Experience in School Operations (Preferred): Previous experience working in school operations, administration, or a similar field is a plus, but we are also open to candidates with strong experience in other organizational operations or management.

    • Problem-Solving Skills: Ability to think on your feet and find creative solutions to unexpected challenges.

    • Strong Communication Skills: Ability to communicate clearly and effectively with diverse stakeholders, including teachers, students, families, and vendors.

    • Attention to Detail: A keen eye for detail and a commitment to high standards of quality and accountability.

    • Team Player & Leadership: Ability to collaborate effectively with school leaders, teachers, and the broader community, while also taking ownership of key operational functions

    • Adaptability & Initiative: Flexible and proactive in responding to the ever-changing needs of a dynamic school environment.

    Additional Information:

    • This is a full-time, 12-month position, requiring 40 hours per week, Monday through Friday. Occasional Saturday work may be required based on school needs. The staff hours are 7:45am-3:45pm.

    • The Operations Manager will report directly to the Director of Operations and work closely with the leadership team to ensure the smooth daily running of the school.

    Qualifications & Credentials

    • Love and see the high potential of all children

    • Self-awareness and ability to reflect on your practice, biases, and leans

    • Cultural competence and commitment to inclusion, anti-racism, and eradicating anti-Blackness

    • Believe deeply in the mission and values of KIPP Philadelphia Public Schools

    • Solutions-orientation; ability and eagerness to adapt to and manage the unexpected and solve problems

    • Flexible and friendly; able to adapt to change and work well with others in a fast-paced environment

    • Demonstrate excellent responsibility, attention to detail, organizational and communication skills

    • Results-driven mindset; takes initiative, manages multiple priorities, and gets the job done

    • Strong computer literacy

    • Administrative experience required

    • Experience in an education setting preferred

    • Complete all required criminal and child abuse background checks:

      • PA State Police Clearance

      • PA Child Abuse Clearance

      • Cogent Federal Fingerprinting

    Additional Information

    Compensation

    • Salaries at KPPS are competitive, equitable, and predictable

    • Leaders (and all staff members) enjoy a comprehensive health benefits package (for employees and their families) included, along with a 403B matching program and access to free financial advising services.

    Note to Applicants

    KIPP Philadelphia Schools is an equal opportunity employer. Employees are selected on the basis of ability without regard to race, color, religion, sex, national origin, disability, marital status, or sexual orientation, in accordance with federal and state law. ****