Job Title: A/P and A/R Specialist

Position Summary: The A/P and A/R Specialist is responsible for managing the billing cycle and supporting various accounting functions within the finance department. This role involves accurate invoicing, maintaining billing records, assisting with accounts receivable, handling customer inquiries, and supporting financial reporting. The ideal candidate will possess a solid understanding of billing processes, accounting principles, and excellent attention to detail.

Key Responsibilities:

Generate, review, and send accurate customer invoices based on agreed-upon terms and billing schedules.

Monitor and track outstanding receivables, follow up on overdue invoices, and work with customers to resolve payment issues.

Assist in processing payments and applying them to customer accounts.

Maintain accurate and up-to-date records of billing transactions and customer accounts.

Reconcile billing discrepancies by investigating and resolving issues, ensuring correct charges are applied.

Assist with month-end close by ensuring proper posting of invoicing transactions and reconciling accounts receivable.

Prepare and analyze aging reports, highlighting overdue accounts and working on collection efforts.

Coordinate with the sales, customer service, and operations teams to address billing concerns and provide customer support.

Provide assistance in preparing financial reports related to billing, revenue recognition, and other accounting-related matters.

Ensure compliance with company billing policies and accounting standards.

Support audits by providing requested documentation related to billing and accounting records.

Perform other related accounting tasks as required, including assisting with accounts payable, general ledger entries, and financial analysis.

Qualifications:

Bachelor’s degree in Accounting, Finance, or a related field (preferred).

2+ years of experience in billing, accounts receivable, or a related accounting field.

Strong knowledge of accounting principles and billing practices.

Proficiency in accounting software

Strong understanding of invoicing and collections procedures.

Exceptional attention to detail and accuracy.

Excellent communication skills, both written and verbal, with the ability to interact with customers and internal teams.

Strong analytical and problem-solving skills.

Ability to handle multiple tasks and meet deadlines in a fast-paced environment.

Highly organized and able to maintain accurate records.

Customer-focused with a commitment to resolving billing issues promptly and professionally.

Disclaimer:

J. Boren & Sons Trucking is an equal opportunity employer and this job description does not imply a contract of employment. The responsibilities outlined in this job description are not exhaustive and may evolve or change as business needs dictate. Employees may be required to perform additional duties as requested