Benefits:

401(k)

Employee discounts

Free food & snacks

Opportunity for advancement

Looking for Accounting Assistant with QB experience

-Daily Invoicing

-Print UPS/Fedex labels for orders

-Post customer payments/ cash/check/cc/zelle

-Daily bank deposits

-Communicate with customers regarding due dates/ short payments/ invoices / credits

-Maintain Accounting ledges

-Send weekly and monthly Statements to customers

-Turn in to management monthly P&L and Balance Sheet

-Report to Management AR problem (s) you encounter.

-Verify charges and daily invoice processing for completed customer shipments

• Handle special billing situations

-New customer set and trade references

-Manage customer account reconciliations, including sending month end statements

-Maintain customer records (including updates to customer information) and new customer account set up as required

-Maintain Resale Certificate files for existing customers

-Assist with month end account reconciliations as needed.

-Assist with customer inquiries

-Dedication to constant process improvement to make the AR department run more efficiently

• Assist in creating and maintaining a positive, motivating and safe work environment.

• Accomplish all tasks as assigned or requested and meeting agreed deadlines.

• Exercise initiative, discretion, independent judgment, personal awareness, professionalism, integrity and demonstrate confidence and confidentiality in all areas of performance.

-Protect organization’s value by keeping information confidential.

AP

• Code to expense accounts and input invoices received in a timely and accurate manner

• Pays vendors by monitoring discount opportunities; scheduling and preparing checks; invoice, or payment discrepancies, coordinating PO changes for incorrect pricing with Purchasing; insuring credit is received for outstanding memos; coordinating stop-payments as necessary

-Vendor account reconciliations

• Maintain vendor records and new vendor account set up as required

• Assist in ad hoc projects, as needed

-Call vendors for questions, statements or to pay bills

• Verify charges and daily invoice processing for completed customer shipments

• Assist with Account Receivable customer payment postings by recording cash, checks, and credit card transactions.

• Process bank deposits

• Reconcile credit card statements monthly.

• Review daily bank activity to ensure timely posting of ACH payments

• Assist AR with customer inquiries and resolving invoice/credit disputes and payment application discrepancies

• Dedication to constant process improvement to make the AP and AR department run more efficiently

• Assist in creating and maintaining a positive, motivating and safe work environment.

• Accomplish all tasks as assigned or requested and meeting agreed deadlines.

• Exercise initiative, discretion, independent judgment, personal awareness, professionalism, integrity and demonstrate confidence and confidentiality in all areas of performance.

-bilingual (english-spanish)