Job Description

Job Description

Staff Accountant

ACD Operations, LLC (“ACD”) provides contract management and document collaboration software primarily for the construction, engineering, and architecture industries. ACD provides a legal contract platform with nearly 200 forms and contracts that define the relationships and terms involved in design and construction projects and are widely recognized as the industry standard for architects, contractors, engineers, attorneys, owners and all other parties involved in a construction project.

ACD was established as a spin-off of the AIA Contracts Documents business from the American Institute of Architects in 2020. We are a fast-growing company, with a group of tight-knit employees who work really well together in a remote environment. Our core values are Engagement, Belonging, Integrity and Imagination. At ACD, we invest in the success of our employees, which we believe drives the success of our company.

The staff accountant will be responsible for performing a variety of tasks and duties in support of the accounts receivable (AR), accounts payable (AP) and accounting functions. The ideal candidate will need to be system savvy and very knowledgeable of Excel. To be successful in this role, the candidate will need to be a team player with excellent written and verbal communication skills. This position will be fully remote located in the U.S. Eastern time zone only.

Responsibilities:

• Daily reconciliation of credit card payments to cash sales (in Excel)
• Process customer refunds and customer credits (in NetSuite)
• Review customer AR balances and initiate appropriate collection process, as needed
• Apply payments against AR balances (in Netsuite)
• Manage and respond to AR-related inquiries
• Dispute credit card chargebacks and track credit card chargeback activity
• Analyze and process tax exemption requests from customers
• Prepare and maintain new and renewal business licenses and registrations
• Prepare and maintain new and renewal property tax returns
• Prepare monthly account reconciliations (in Excel)
• Prepare and upload Journal Entries (in Excel)
• Assist with processing AP invoices (in NetSuite)
• Assist with Managing and responding to AP-related inquiries
• Assist with reviewing and processing T&E reimbursements (in Concur)
• Assist with creating and maintaining fixed asset records (in NetSuite)
• Assist with creating and maintaining amortization schedules (in NetSuite)
• Respond to audit requests timely
• Special projects, as assigned

Requirements:

• Located in the U.S. eastern time zone required
• Bachelor's degree in accounting required
• 2+ years of relevant experience
• Intermediate knowledge of Excel (vlookup, links, multiple tabs, formulas, etc.)
• Experience with an ERP system, preferably NetSuite
• Experience with a CRM system, preferably Hubspot
• Excellent organization, time management and prioritization skills
• Strong attention to detail and strong analytical skills
• Strong written, verbal and non-verbal interpersonal and communication skills

Benefits and Perks:

• Competitive Salary
• Paid Time-off
• Health, dental and vision benefits
• 401k with company match and automatic contribution
• Work from home stipend
• Bonus eligible

ACD Operations, LLC recognizes our true strengths and values shine when all our team members feel there is space in the conversation for their voices, thoughts, ideas, perspectives, and concerns. ACD Operations, LLC is committed to being an equal opportunity employer, and we consider all applicants regardless of their age, race, color, gender, sexual orientation, ethnicity, religion, national origin, disability, or veteran status.