Job Description
Compensation: $21-$25
Shift: Monday - Friday (Must be available to work Weekends as required)
Hours: 4 AM - 12:30 PM
Assist with the bookkeeping, general accounting, and payroll functions of the Supply Chain Center. Cross-train in other administrative areas when required. Is the payroll admin for the center.
_ RESPONSIBILITIES AND DUTIES_
(50%) General Accounting Duties
- Partner with WRC A/P to ensure all payables for inventory and indirect are processed in a timely basis
- Ensure that payables are approved according to the Schedule of Authorization
- Monitor and follow up on aging accounts payable accruals
- Work with GL accountant to ensure timely estimates and period-end financial close
- Ensure compliance to Record Retention policy for items related to local payroll and A/P
- Maintain adequate procedures and controls; ensure Supply Chain Center compliance with finance and accounting policies
- Monitor account activity and notify management of unusual issues
- Recommend journal entries as needed
- Create new vendors in Ariba (Financial Processing software)
- Be a resource for local users as it relates to Ariba
- Partner with WRC A/R team as needed for CODs, receivables, incorrect billing, and any miscellaneous cash receipts
(40%) General Payroll Duties
- Process bi-weekly payroll; consult with department Managers for missing punch times or discrepancies, confirm the upload of the driver payroll, enter PTO requests, transmit payroll to the WRC PeopleFirst team for processing and provide exception reports to Managers and ensure that manual punch entries are acknowledged and signed off by Team Members
- Complete weekly payroll keys
- Process new hires and submit information to PeopleFirst to be entered into the payroll system (PeopleSoft)
- Facilitate new team member onboarding, which includes STAR Welcome, document completion, New Hire safety training, and LMS training
- Prepare and submit team member separation paperwork and provide unemployment administrator with requested information to process unemployment claims (if applicable)
- Forward wage garnishments to WRC
- Ensure that documents are properly submitted to be electronically stored in the Team Member’s personnel file
- Maintain confidentiality of team member information
- Ensure that required company, state, and federal requirements are posted
- Submit Leave of Absence requests to the PeopleFirst department for processing
- Assist the PeopleFirst department with the annual Benefit enrollment process
(10%) Customer Service
- As needed, assist the Customer Service Representatives with processing and verifying store orders
- Assist CSRs with resolving customer requests, concerns, and complaintsMonitor store lists and assist with setting up new stores and new customers (as needed)