Job Title: Bookkeeper / Front Desk assistant

Location: In person: Winter park Job Type: Full-Time

About Us: Fishback Dominic LLP is a dynamic and professional law firm dedicated to delivering exceptional legal services. We are seeking a highly organized, detail-oriented individual to serve as a Bookkeeper while also managing front desk and some administrative responsibilities. Proficiency in Juris accounting software is required for this multifaceted role.

Key Responsibilities:

Bookkeeping Duties:

Manage financial transactions using Juris accounting software, including accounts payable, accounts receivable, and general ledger entries.

Assist with the preparation of monthly financial reports and reconciliations.

Assist with client billing and matter management to ensure accuracy and timeliness.

Ensure compliance with trust account regulations and reporting standards.

Assist Accounts Payable functions, including onboarding new vendors, processing firm bills, and reviewing client invoices, as well as handling 1099 reporting.

Work with Equitrac software to record rejected entries and allocate to the NB100 account.

Assist retiring attorneys with closing files and organizing recordings, scans, and destruction of files.

Front Desk and Administrative Duties:

Serve as the primary receptionist, handling phone coverage, mail, scheduling conference rooms, and providing customer service as needed.

Manage emails, letters, packages, and phone correspondence.

Track and replace office, kitchen, and cleaning supplies to avoid shortages.

Maintain the postage meter, including supplies and refilling postage as needed.

Deliver outgoing mail to the post office daily.

Coordinate with cleaning staff to ensure office cleanliness.

Organize firm-related events, meetings, and travel plans for the FMAA conference for attorneys.

Manage office equipment, including coordinating with phone system vendors to maintain functionality and handle replacements as necessary.

Maintain and update the firm’s library, including purchasing new books, renewing publications, and updating inserts in current materials.

Work with neighboring businesses on shared expenses like dumpster billing and parking lot issues.

Coordinate office readiness for new attorneys and organize the movement of outgoing attorneys.

Provide support to other departments during staffing shortages, including assistance with wires, billing, dictation processing, and other duties as needed.

Qualifications:

Proven experience as a bookkeeper, preferably in a law firm or professional services environment.

Proficiency with Juris accounting software is required.

Strong understanding of accounting principles and financial reporting.

Excellent organizational and multitasking skills.

High level of discretion and confidentiality.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Preferred Qualifications:

Experience in front desk or customer service support roles.

Familiarity with legal billing procedures and trust account management.

What We Offer:

Competitive salary based on experience.

Comprehensive benefits package, including health insurance and paid time off.

Opportunities for professional development and growth.

A collaborative and supportive work environment.

How to Apply: Submit your resume and a cover letter detailing your relevant experience and qualifications.

Fishback Dominic is an equal-opportunity employer. We celebrate diversity and are committed to fostering an inclusive workplace for all employees.