Residential/Condominium real estate property management & development company located in New York City is seeking an individual to fill a full-time Accounts Payable and Accounts Receivable Specialist position. This position will be responsible for AP and AR for multiple property portfolios and will report directly to the Senior Accountant.

• AP processing for multiple corporate entities and properties including scanning and entry of invoices into Yardi Payscan/ ERP system, selecting appropriate Yardi approval workflow, processing ACH and wire payments, processing checks runs, matching checks to back-up, and filing.

• Monitor corporate email addresses for invoices to input into Yardi.

• Use bank-provided check scanner to deposit checks received & provide copies of scanned checks and backup (where applicable) to Property Accountant for appropriate accounting in Yardi.

• Weekly reporting of cash account activity to Corporate Office in Los Angeles and Investor Headquarters in overseas with explanations.

• Monthly preparation of NYC Office funding request, including reconciliation of previous month’s actual expenses to budget.

• Monitoring cash on hand and working with Senior Accountant and Regional Controller to ensure liquidity.

• Improving processes in AP/AR functions including converting from check and wire transfer processing to ACH processing payment system.

• Allocating corporate expenses to various entities and properties and monitoring reimbursements.

• Reconciling corporate credit cards, then posting and processing East Region reimbursements due to Corporate Office.

• Process intercompany management fees and reimbursements from properties as provided by Property Accountant.

• Process tenant security deposit receipts and refunds as provided by Property Accountant.

• Coordinate with property managers, property accountants, the sales & leasing team and the development team to answer questions related to AP and AR.

• Assist the Corporate Office with year-end 1099 preparation.

• Work with the sales & leasing and development teams to make sure W-9’s forms have been received, and Certificates of Insurance are up to date for new and continuing vendors.

• Special projects and other duties as assigned.

MINIMUM EDUCATION/EXPERIENCE:

• High School Diploma; Accounts Payable and Receivable: Minimum 2 years (Required)

GENERAL REQUIREMENTS:

• Excellent verbal and written skills

• Proficiency with Microsoft Word, Excel, Outlook and Adobe.

• Proficiency with Yardi real estate ERP preferred.

• 2+ years of experience progressive AP and AR experience

• Previous real estate knowledge.

• Ability to work with others closely including coworkers, clients, tenants, and third parties

• Able to multi-task, prioritize and meet deadlines

• This is not a remote function