AR ACCOUNTANT

Fiscal Services

Class: Level 2 / Class Code 2230 / Non-Exempt / Full-Time / Represented / Benefitted

Anticipated Hiring Rate : $34.97

THE ROLE

The Accounts Receivable Accountant position is responsible for giving support to the A/R and revenue collection function as well as providing support as backup to the other AR Accountant. The position serves as an external “face” of the accounts receivable function requiring high levels of interpersonal skill & aptitude. The position will be responsible for cash receipts processing, preparing and recording deposits, bank deposits and reconciliation, billing, collection of past due accounts, and interacting with students, faculty and staff.

RESPONSIBILITIES

Typical duties and responsibilities consist of, but are not limited to, the following:

• Providing high-quality customer service by assisting students, faculty, staff, and external parties regarding accounts receivable inquiries, both in person and via email and phone, and at the Fiscal Services front desk.

• Assisting in the management of the Fiscal email account by responding to inquiries, providing guidance on billing and payment matters, and ensuring timely follow-up on outstanding requests.

• Providing support to the Associate Director of Fiscal Operations in managing accounts receivable functions, customer inquiries, and financial processes.

• Processing daily cash receipts and ensuring the proper application of funds in accordance with College policies and procedures.

• Reconciliation of cash receipts to the bank Treasury Reports.

• Preparation of accounts receivable reports.

• Pulling daily reports for e-checks, e-pay, and e-commerce.

• Carrying out collection duties of the College's current receivables (i.e., tuition and fees, on-campus interview program, federal work-study program, dishonored checks, classroom rental, student housing rent, etc.).

• Establishing and maintaining the current accounts receivable database to include current billing information and when applicable, contract amounts owed.

• Coordinating the processing and updating of the Financial Aid transmittal to record both direct and campus-based loans to student accounts.

• Preparing Financial Aid refund paperwork for students who are due funds for living expenses.

• Responsible for month end and year end duties regarding work study billing, inter-location billing, preparation of the State Controller claim schedule, and other various tasks.

• Researching and responding to account holder correspondence.

• Working collaboratively with staff in other departments to assist them in preparing and recording deposits.

• Facilitate tenant refunds to ensure they are made timely and accurately and recorded properly in the general ledger.

OTHER DUTIES

• Develops procedures, systems, and internal controls to improve the delivery of accounting services.
• Is a member of the College's audit team and assists in preparing schedules, reports and other documents as required by the auditors. Analyzes general ledger balances and assembles transaction documents for outside auditors.
• Assist in maintenance and regular updates to the AR procedure manual when required.
• Performs various duties and responsibilities related to month-end and year-end close.
• Performs related duties as required and assigned.

REQUIREMENTS
EDUCATION AND EXPERIENCE

• Bachelor's degree in accounting, finance, or Business Administration.
• At least three (3) years' working experience in an Accounts Receivable department of similar size. Knowledge and three (3) years of experience billing, collection of accounts receivable, generally accepted accounting principles, and internal controls.
• Must be able to process transactions accurately in a fast-paced environment and possess effective time management skills.
• Must be able to communicate effectively both orally and in writing.
• Customer services experience is strongly preferred.

DESIRED KNOWLEDGE, SKILLS & ABILITIES

• Requires working knowledge of general accounting practices, accounts receivable, collection processes, cash handling techniques, generally accepted accounting principles, and internal controls.
• Requires the ability to follow established procedures; carry out written and oral instructions; analyze accounts and financial transactions, make adjusting entries and prepare account statements and reports; assist in the maintenance of databases; use independent judgment and sound decision making; communicate effectively orally and in writing in a professional business-like manner and interact cooperatively and tactfully with students, staff, faculty and outside personnel.
• Must be able to process transactions accurately in a fast-paced environment and possess effective time management skills.
• Must be able to communicate effectively both orally and in writing.

BENEFITS

Health and Welfare Benefits

• Comprehensive medical, dental and vision insurance coverage
• Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
• Employee Assistance Program

For Your Financial Future

• Life Insurance, Disability Insurance, and Legal Insurance
• University of California Retirement Plan (a defined benefit plan)
• Deferred Compensation Plans/Pre-tax Retirement Savings Programs

For Your Work/Life Balance

• Fifteen paid holidays per year
• Generous vacation and sick leave
• Commuter Benefits Program

THE HIRING PROCESS

Failure to provide the information as required on the application form including attaching a cover letter and a resume shall immediately disqualify an applicant from employment consideration.

This position has been designated as “sensitive” and requires a pre-employment background check.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

WHAT TO EXPECT

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Depending on the quality and number of the applications received, only the better qualified applicants may be contacted for an interview. The position is open until filled.

UC Law SF is an equal opportunity employer. UC Law SF strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Law SF is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.