Job Title: AR Manager

Location: Onsite - Fort Collins, CO

Department: Accounting

Job Type: Full Time

Rate: $70,000 - $80,000 commensurate with experience and expertise

Reports To: Controller

Company Introduction:

Ardalyst’s primary goal is to deliver cybersecurity and digital transformation solutions that help our clients protect their business and expand their competitive edge. Ardalyst is a combination of the words ardent and catalyst, as we are passionate change agents looking to uplevel our whole industry. By challenging common wisdom, sharing best practices, and looking at problems differently, the Ardalyst team helps educate public and private institutions on how best to mature workforces, processes, and technologies to thrive and succeed in a rapidly changing environment.

Job Summary

Role Summary:

We are looking for an experienced, detail-oriented AR Manager to add to our accounting team. In this role, you will be responsible for managing the accounts receivable functions for several operating companies. You will supervise AR & Billing Specialists, as well as directly perform tasks, related to setting up projects and subscriptions, managing time and expense entry, approval, and billing processes, as well as product sales. This will include managing collection activities such as sending follow-up inquiries and negotiation with past due accounts. This position will also require reviewing accurate receivable records and verifying outstanding account balances. Additionally, you will work with the controller to create financial reports relating to the account receivable function and status of accounts and provide data and forecasting information for company financials.

Fit for the Role:

As a growing startup, we need to mature and streamline our accounting practices as well as implement systems to support and automate functions such as sales and forecasting. You must be a builder who can identify organizational goals and objectives, build and manage a team, and design processes and systems. The right individual will have growth opportunities to Deputy Controller, Controller, or other management roles as the company grows.

Fit for the Culture:

Bootstrapper – you can create new things, not just manage existing ones. You work well individually and as a team. You don't let fear of failure get in your way and keep trying until you have a breakthrough.

Innovator – once you have something built, you can systematize it, make it repeatable, and iterate on it to create improvement.

Geek – you crave the details, can't stop learning, and love to teach others.

Fit for the Environment:

Speak your mind – Collaboration is at the heart of everything we do and our belief in diversity of people supports our goal for diversity in thought. Ardalysts (that’s just what we call ourselves) come ready to contribute and find solutions.

Focus On Your Strengths – We invest in understanding the strengths and weaknesses of each employee so that you can shine at what YOU do best.

See Yourself Grow – Ardalysts have cited being encouraged to take educated risk, kick-start progress, and advance their skills as one of their favorite things about working at Ardalyst and we’re determined to keep it that way.

To help understand our culture and operating model, recommend you read Patrick Lencioni's "The Advantage" and David Marquet's "Turn the Ship Around!"

Duties/Responsibilities:

• Supervise and manage all functions performed by the AR staff.
• Provide backup for AR staff during busy month end and year end processing as well as out of office staff coverage.
• Guarantee accurate entry of billing information into the General Ledger and oversee General Ledger activities, including thorough review of AR calculations and inputting them into the ledger.
• Manage and perform integration processes between billing systems and general ledger (BigTime and QuickBooks) (in a DCAA approved manner) - timesheets and duplicate creation of invoices.
• Collaborate with the Controller in report preparation by reviewing BigTime project forecasts and providing relevant numerical data.
• Collaborate with the Controller to contribute to revenue forecasting initiatives.
• The AR Manager is expected to fulfill all responsibilities assigned to AR Specialists.
• Establish setup parameters, including LCATs, rates, costs, budgets, and DCAA integration, within the Project Accounting System.
• Train employees on time entry and Project Managers on project accounting management.
• Manage sales tax oversight, encompassing registration with new states and maintaining strong relationships with both state authorities and vendors.
• Oversee manual adjustments to Tesseract revenue.

Required Skills/Abilities:

• Proficient in executing tasks and delivering assignments with a strong emphasis on accuracy.
• Ability to develop and document processes to enhance efficiency and ensure clear guidelines.
• Strong communications skills, both written and verbal.
• Ability to work independently and as part of a collaborative team.
• Self-motivated, highly organized and detail oriented with a strong ability to prioritize and multi-task.
• Comprehensive knowledge and understanding of applicable laws and regulations.
• Demonstrated experience creating comprehensive financial statements and reports.
• Exceptional customer service skills to resolve issues promptly and support stakeholder needs.
• Strong knowledge using Microsoft Excel, including Pivot Tables and complex formulas.

Qualifications:

• Bachelor’s degree in accounting, finance or related field.
• 5+ years of experience with QuickBooks, both online and desktop.
• 3+ years of experience as an AR Manager overseeing AR and credit management.
• 3+ years of experience utilizing project accounting and billing systems.
• 2+ years of direct experience using financial forecasting software.

Benefits:

• Paid Time Off (PTO)
• Paid Holidays
• 401(k) Retirement Plan
• Health, Dental, Vision and Life insurance
• Short Term and Long-Term Disability insurance
• Monetary assistance with training and certifications
• Flexible Hours

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to work onsite at the Fort Collins.

Disclaimer

Ardalyst Holdings, LLC and their operating companies are EOEs that empower employees, no matter their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or other protected characteristic—to meet and exceed customer expectations and thrive in a collaborative and dynamic work environment.