Job Description
** RESPONSIBILITIES AND DUTIES**
(45%) Maintain and reconcile bank accounts
- Prepare periodic reconciliations for store depository, concentration, accounts payable, payroll, investment, and gift card bank accounts.
- Transfer cash from store depository to concentration bank accounts.
- Reconcile store deposits daily in ReconNet database.
- Reconcile JPM Chase and Citibank banking activity daily in PeopleSoft Financials.
- Load store deposit data as well as bank deposit data into ReconNet software.
- Prepare and oversee automated journal entries to record bank activity.
- Review cash ledger account balances each period for normalcy.
- Set up and close bank accounts as needed, including the completion of any related paperwork.
- Research and resolve variances discovered by bank account reconciliation.
- Use reporting tools including PeopleSoft (Finance and HR platforms), HFM, and our proprietary Franchise Legal System software as well as tools from our banks, and credit and gift card processors.
- Prepare reports related to store depository account activity including a Missing Deposit Report and Over & Short Report.
- Perform bank fee analysis and understand fee structure for store depository bank accounts.
- Maintain appropriate internal controls and adhere to Company policy and procedures. Ensure there are no significant deficiencies or material weaknesses, as defined by the Sarbanes-Oxley Act of 2002.
(45%) Prepare timely and accurate financial statements and supplemental reports for certain corporate store or supply chain center operating segments
- Prepare timely and accurate financial statements and ensure completeness of the general ledger accounting data for certain corporate store markets and/or supply chain centers.
- Record period end accounting entries (e.g. accruals, adjustments, etc.)
- Prepare balance sheet account reconciliations and certifications.
- Monitor account activity and notify management of unusual account activity, especially within key reserve accounts.
- Review P&L statements and identify the key drivers of variances to budget, prior year, and flash forecasting estimates.
- Coordinate with other accounting functions such as accounts payable, accounts receivable, cash, financial reporting, fixed assets, payroll, and tax to ensure that the general ledger is accurately stated.
- Maintain appropriate internal controls and adhere to Company policy and procedures. Ensure there are no significant deficiencies or material weaknesses, as defined by the Sarbanes-Oxley Act of 2002
- Provide internal customers with general ledgers, P&Ls, and financial summaries upon close of the financial period.
- Communicate with internal customers on outstanding accounting issues, problems, or concerns.
(10%) Special projects and ad hoc support
- Communicate frequently with security and field management on any critical cash related issues, including missing and late deposits, shortages, and other unusual cash trends.
- Assist internal customers with analysis of financial impact on certain projects
- Assist financial reporting with the review of quarterly and annual financial reports
- Assist with providing documentation for internal and external audit requests
- Assist with training of other accountants.
- Other ad-hoc projects as deemed necessary.