About the Role:

We are seeking a motivated Accounting & Admin Assistant to join our team at Alliance Hose in Elmhurst, IL. This role offers the opportunity to work in a dynamic and growing company with a focus on providing high-quality products and exceptional customer service. This role offers a flexible schedule, with approximately 25-30 hours per week, making it ideal for candidates seeking part-time employment or a work-life balance.

Responsibilities:

Office

Warmly greet visitors and determine whether to grant access to specific individuals.

Operate telephone system to answer, screen, and forward calls, providing information, taking messages, and scheduling appointments.

Handle incoming correspondence, including mail, faxes, and emails, and distribute them appropriately..

Conduct research, compile data, and prepare documents for upper management.

Perform general office duties, maintaining records management.

Assist the Office Manager with coordinating company lunches and other tasks as needed.

Payables

Receive, research, verify supplier invoices and credits. Correct discrepancies by checking all possible sources of disagreement.

Communicate with receiving personnel to resolve discrepancies and issue timely payments

Responsible for posting and maintaining payables activities in Syspro.

Process A/P checks and run reports.

Create new supplier accounts.

Ensure all supplier records are up to date with accurate “remit to” addresses, updating records as necessary.

Process and post all ACH debits

Process international wire transfers

Provide assistance during month-end closing procedures.

Receivables

Assist in processing customer credit card payments.

Prepare POD’s for customer discrepancies.

Prepare new customer credit references.

Requirements:

Associates Degree preferred

Accounting experience, particularly 1-2 years in accounts payable.

Excellent communication and leadership skills.

Strong analytical and problem-solving skills.

Excellent organizational and time management skills.

Proficient in Microsoft Office

About Us:

Alliance Hose & Rubber Co. is a leading industrial hose distributor located in the western suburbs. We make hose assemblies, serving construction, food, and industrial markets. Since 1932, Alliance Hose has been providing excellent customer service, superb product quality, and competitive pricing to our customers.

We are an Equal Opportunity Employer.