Job Description
The Accounting Administrative Assistant provides essential support to the accounting and finance team by handling daily administrative and financial tasks. This role ensures accurate financial record-keeping, compliance with company policies, and efficient workflow in the department. The ideal candidate possesses strong organizational skills, attention to detail, and proficiency in accounting systems and reporting.
Key Responsibilities
- Assist in preparing and maintaining financial records, reports, and documentation.
- Process invoices, payments, and expense reimbursements promptly and accurately.
- Maintain up-to-date records of accounts payable and receivable transactions.
- Support payroll processing by gathering and verifying employee time records and related documents.
- Assist in bank reconciliations and general ledger account reconciliations.
- Organize financial data for audits and tax filings.
- Maintain and update accounting databases and spreadsheets as needed.
- Handle confidential financial information with discretion and integrity.
- Communicate with vendors, clients, and internal teams regarding financial matters.
- Provide administrative support to the accounting team, including filing, scheduling, and correspondence.
- Assist in budget preparation and financial analysis when required.
- Ensure compliance with company policies and accounting principles.
- Adhere to company policies regarding overtime authorization and scheduling.
Work Environment
- Ability to sit for extended periods and occasionally lift office supplies (up to 20 lbs).
- Maintain a structured and organized workspace.
- Collaborate with cross-functional teams and adhere to financial compliance standards.
Additional Information
- Unauthorized overtime and repeated refusal to work approved overtime are violations of company policy.
- This role requires adaptability and the ability to handle multiple financial tasks efficiently.
Salary Range : $22 - $25 per hour