Benefits:

Paid Federal Holidays

Life & Disability Insurance

Employer Sponsored Savings Plan

Competitive Compensation

Dental insurance

Health insurance

Paid time off

Must be located in Houston, TX

Our firm primarily sells products to government customers through various contract awards and/or online selling platforms. The Accounting & Billing Associate reports administratively to the Director of Operations and works closely with other Accounting Team Members to manage workflow for three different business divisions.

ESSENTIAL FUNCTIONS

Responsible for entire customer billing and collections cycle:

Convert completed sales orders to invoices

Bill customer using correct payment method (credit card, vendor portal, Net 30, etc.)

Ensure open invoices are collected, follow-up with customers, as needed

Process vendor bills from purchase order through payable state in ERP:

Monitor multiple email accounts to identify vendor invoices and other correspondence, match to applicable purchase orders

Review daily charges on the Company’s procurement card and match to the applicable purchase order/sales order to ensure charges are allocated to the correct sales order in the accounting system

Review net 30 vendor statements for any missing bills and handle vendor inquiries

Help resolve vendor bill discrepancies and pursue refund of sales taxes charged in error; pursue vendor refunds through to resolution

Assist Sales Operations team with expediting status of open purchases with vendors

Update order portals with tracking information for orders in a timely manner

Help maintain (update) sales tax exemption documentation in ERP as needed

Help maintain (update) vendor and customer information in ERP as needed

Perform data analysis and other administrative projects as directed by Company’s CFO

EXPERIENCE NEEDED

Admin, A/R, A/P, and General Accounting Experience with a Manufacturer/Distributor

Excel skills: advanced formula usage, data sorting and filtering, conditional formatting

Sage Intacct experience a plus

SKILLS NEEDED TO BE SUCCESSFUL IN THIS ROLE

Detail-oriented and analytical thinking

Able to follow consistent processes and manage multiple assignments

Good at written and verbal communication

We are interested in qualified candidates who are eligible to work full-time in the United States. However, we are not able to sponsor visas.