SUMMARY : Under the supervision of the Regional Finance Manager and local Project Director, the Accounting Coordinator is responsible for the direct supervision of the Financial Management Specialist and day-to-day accounting operations.
DUTIES AND RESPONSIBILITIES:
1. Adheres to the mission of SERCO.
2. Supports the monitoring budgets for contractual compliance.
3. As needed responsible for providing on-site fiscal technical assistance to the local One-Stop centers.
4. Responsible for review of paperwork from the centers and distribution for proper entry by Financial Management Specialist.
5. Supports the preparing monthly expenditure and variance reports for timely submission to the Workforce Board.
6. Conduct internal contract desk reviews to ensure the budget and contractual compliance.
7. Support the process of conducting monitoring visits to ensure subcontractors are operating in compliance.
8. Responsible for maintaining assigned general ledger accounts and the preparation of reconciliation reports.
9. Responsible for preparing to correct and recurring journal entries.
10. Responsible for direct supervision of Financial Management Specialist and review and approval of assignments.
11. Assist with monitoring reviews and audits, as needed.
12. Assist with entering accounts payable into the accounting system, as needed.
13. Responsible for timely and accurate payroll submission
14. Responsible for timely and accurate payroll entries and assigned month-end closing entries
15. Responsible for maintaining assigned general ledger accounts and preparation of reconciliation of reports.
16. Assist with improving system processes as needed.
17. Assist with monitoring reviews and audits, as needed
18. Responsible for review of logs and transactions from all programs and distribution for proper entry
19. Responsible for distributing mail throughout the center
20. Responsible for validating Work Experience packets for accuracy and completeness to comply with eligibility requirements
21. Responsible for maintaining Individual Training Account balances and providing updates to each program manager
22. Responsible for data entry of payments in the TWIST system
23. Responsible for maintaining gas cards and /or incentives and submitting accurate and complete reports to local board area
24. Responsible for reviewing, validating, and submitting purchase order requisitions to the local board fiscal department
25. Attend meetings as requested by the Project Director and local board area
26. Responsible for performing other responsibilities, as assigned.
DESIRED KNOWLEDGE, SKILLS, AND ABILITIES :
EDUCATION AND EXPERIENCE:
SPECIAL REQUIREMENTS :
Must have Physical demands and work environment:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
PHYSICAL DEMANDS: While performing duties of the job, the employee is occasionally required to stand; walk; sit; for long periods of time. The employee must be able to drive for extended periods of time. Employees must occasionally lift and /or move up to 25 pounds and must be able to set up a display area.
WORK ENVIRONMENT : Fast-paced, demanding physically and mentally, will be in constant communication.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for this job. Duties, responsibilities, and activities may change at any time with or without notice.
General sign-off: The employee is expected to adhere to all company policies and to act as a role model in adherence to policies.
Equal Employment Opportunity Employer, position open until filled