Job Description

Essential Responsibilities :

Lead Accounting Operations

• Monitors cash flow to ensure sufficient liquidity for day-to-day operations. Maintains daily cash flow statements and makes balances available to the Firm’s President, CEO and COO.
• Supervises the accounts payable and receivable processes, ensuring timely invoicing, collections, and payments.
• Monitors outstanding A/P accounts, prioritizes payment of outstanding A/P accounts while managing cash flow, and works to minimize overdue A/P accounts while maintaining strong client relationships.
• Maintains the general ledger and ensures that all financial transactions are accurately recorded.
• Manages month-end and year-end closing processes, including reconciliations of accounts, journal entries and reporting.
• Oversee the bi-weekly payroll process. On occasion may be responsible for carrying out the payroll process.
• Develops and implements accounting controls, including a chart of accounts and guidelines for Accounting Department policies and procedures.

Conduct Financial Analysis

• Prepares and reviews monthly, quarterly, and annual financial statements, including balance sheets, income statements, and cash flow statements, ensures the material is accurate and free of errors.
• Develops and maintains the Firm’s annual budget. Incorporates the IT Department and the Marketing budgets into the Firm’s annual budget.
• Collaborates with the HR Manager on the employee cost build-up sheet, to ensure the data is accurate and integrated into the Firm's budget and financial strategic planning.
• Analyzes and reports on financial data, including identification trends, variances and areas for improvement to the Firm’s President, CEO and COO.
• Prepares and maintains financial forecast reports, includes comparison of actual versus projected income, scheduled expenditures, an analysis of variances and recommendation of corrective actions as needed.
• Provides clear and accurate weekly financial reports to the Firm’s President, CEO and COO for strategic planning and decision-making.
• Prepares annual business activity reports that highlight the financial performance of the Firm, including revenue, expenses, profitability, cash flow, and budget verses actual.

Comply with Regulations

• Coordinates with external accountants or tax advisors to prepare and file corporate tax returns, ensuring timely submission and accuracy.
• Ensures financial and accounting operations and processes are in compliance with financial regulations, tax laws, accounting standards (GAAP) and all applicable local, state and federal laws.
• Stays current on all relevant accounting principles, industry regulations, tax laws, and financial reporting standards (e.g., GAAP). This includes actively monitoring updates to applicable local, state, and federal laws, as well as changes to financial reporting frameworks, auditing standards, and emerging best practices. Additionally, the Accounting Manager should maintain awareness of new financial products, technologies, and tools that can enhance financial operations and compliance, ensuring that the company adapts efficiently to industry changes and maintains regulatory compliance.

Supervisory Responsibilities

This position supervises assigned employee(s) and has the authority to assign work, evaluate the assigned employee’s performance and conduct, and make recommendations on hiring, promotion and assignment of employee’s duties.

• Oversees the Senior Accounting Associate’s process on maintaining and updating the income projections spreadsheet.
• Carries out the renewal of the Firm’s insurance policies and prepares data necessary for annual insurance audits.
• Maintains confidentiality of the Firm’s proprietary, financial and sensitive data.

Qualifications

Required Education, Experience, and Skills

• Bachelor’s degree in Finance, Accounting or Business Administration..
• Minimum 7 years of professional accounting experience, including 3 years in a managerial or supervisory role.
• Proven experience in managing cash flow in a small business environment.
• Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP), including knowledge of accounting terms and methods.
• Possesses a working proficiency in Deltek Vantagepoint.
• Possesses a working proficiency in Paylocity.
• Demonstrates a high level of accuracy in reviewing contracts, invoices, transactions and other Accounting Department material.
• Ensures that records, documents and other material produced or received are free of errors and identifies discrepancies or inconsistencies.
• Possesses interpersonal skills for collaborating with other departments, colleagues and outside business partners.
• Possesses the ability to manage multiple tasks and deadlines, especially on payroll processing weeks, around the first of the month or year-end closing.
• Provides input on process improvements, implementing new accounting processes, or optimizing existing workflows.
• Adapts to new tools, software, or systems as the company evolves.
• Possesses a working understanding of the business’s operations and products/services, with the ability to apply this knowledge to support day-to-day accounting functions and contribute to Accounting Department goals.
• Maintains a professional demeanor and approach to work.
• Presents written and verbal material in a professional and intelligent manner.
• Strong professional writing proficiency in English, including proper use of grammar, spelling and comprehension.
• Strong verbal communication, including the ability to Ability to effectively communicate financial information to non-financial stakeholders (e.g., executive management, department heads).
• Professional working proficiency in Microsoft Excel, Outlook, Teams and Word and in Zoom or similar video conferencing platform.

Additional Information

Work Environment

This job operates in a hybrid work environment, partly in the professional office of Strategic Management and partly remote at a home workspace. Working from home requires a high degree of discipline and the ability to have a space dedicated to work in the home. This job routinely uses standard office and technology equipment such as computers, mouse, keyboard, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Travel

The Accounting Manager may be requested to travel for professional development and training opportunities to enhance skills, stay current on industry trends, and meet regulatory or compliance requirements. Travel requirements will vary based on training sessions, conferences, or company-specific initiatives, and advance notice will be provided for all trips.

Position Type and Expected Hours of Work

This is a part-time position. Days and core office hours of operation are Monday through Friday:

• 8:00 a.m. to 5:00 p.m. EST
• 8:30 a.m. to 5:30 p.m. EST
• 9:00 a.m. to 6:00 p.m. EST

This position may occasionally require work outside the designated hours above and/or weekend work.

This is hybrid role working 2 - 3 days per week in the Alexandria office location.

Other Duties

Please note this position description is not designed to cover or contain a comprehensive listing of duties, responsibilities and activities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

All your information will be kept confidential according to EEO guidelines.