Benefits:

Paid Federal Holidays

Life & Disability Insurance

Employer Sponsored Savings Plan

Competitive Compensation

Dental insurance

Health insurance

Paid time off

Must be located in Houston, TX

Our firm, located in the Spring Branch area of Houston, primarily sells products to government customers through various contract awards and/or online selling platforms. The Accounting & Operations Associate reports administratively to the Director of Operations and works closely with other Accounting Team Members to manage workflow for three different business divisions.

ESSENTIAL FUNCTIONS

Manage the process for importing orders from various government purchase order portals into our ERP system

Record cash deposits and apply to open A/R invoices

Assist with weekly Accounts Payable for ~30-50 vendors

Daily bank reconciliation

Process vendor bills from purchase order through payable state in ERP

Monitor multiple email accounts to identify vendor invoices and other correspondence, match to applicable purchase orders

Review daily charges on the Company’s procurement cards and match to the applicable purchase order/sales order to ensure charges are allocated to the correct sales order in the accounting system

Review Net 30 vendor statements for any missing bills and handle vendor inquiries

Help resolve vendor bill discrepancies and pursue refund of sales taxes charged in error; pursue vendor refunds through to resolution

Assist Sales Operations team with expediting status of open purchases with vendors

Assist with customer billing and collections cycle:

Convert completed sales orders to invoices

Bill customer using correct payment method (credit card, vendor portal, Net 30, etc.)

Ensure open invoices are collected, follow-up with customers, as needed

Update order portals with tracking information for orders in a timely manner

Help maintain (update) sales tax exemption documentation in ERP as needed

Help maintain (update) vendor and customer information in ERP as needed

Assist with monthly sales tax filings for multiple jurisdictions

Other administrative projects as directed by Company’s Director of Operations

EXPERIENCE NEEDED

Admin, A/R, A/P, and General Accounting Experience with a Manufacturer/Distributor

Excel skills: advanced formula usage, data sorting and filtering, conditional formatting

Sage Intacct experience a plus

SKILLS NEEDED TO BE SUCCESSFUL IN THIS ROLE

Detail-oriented and analytical thinking

Able to follow consistent processes and manage multiple assignments

Professional written and verbal communication skills

We are interested in qualified candidates who are eligible to work full-time in the United States. However, we are not able to sponsor visas.