Benefits:

401(k)

401(k) matching

Dental insurance

Employee discounts

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Position Summary:

The Accounting Specialist is responsible for managing both Accounts Payable (A/P) and Accounts Receivable (A/R) functions, ensuring accurate financial transactions, timely payments, invoicing, and reconciliation of accounts. This role plays a crucial part in maintaining the financial health of the company by ensuring seamless processing of expenses, payments, and receivables.

About Pro-Tops Inc:

Pro-Tops is a fast-growing national wholesale distributor of kitchen & bath renovation products and materials. PRO-TOPS is the foremost kitchen countertops fabricator in the Charlotte, NC, region.

Our Mission - We create extraordinary living spaces through high-quality products and services for every customer we encounter.

Our Core values are the backbone of our business and guide our hiring process: We S.T.R.I.D.E - with our core values: Service, Transparency, Respect, Inspiration, Dedication, and Excellence.

Performance objectives:

Accounts Payable Responsibilities:

Process and manage all accounts payable transactions, including verifying invoices, ensuring timely payments, and maintaining vendor relationships.

Track all payments and expenditures, including purchase orders, invoices, and statements.

Reconcile processed work by verifying entries and comparing system reports to balances.

Maintain historical and financial records for A/P.

Schedule and process vendor payments while ensuring outstanding credits are resolved.

Prepare analysis of accounts and month-end reports.

Conduct reconciliations for credit card and bank accounts as needed.

Assist in optimizing financial transactions and identifying cost-saving opportunities.

Stay current on A/P compliance (W-9, COI, sales tax, etc.).

Accounts Receivable Responsibilities:

Generate and submit invoices to clients accurately and in a timely manner.

Track the A/R aging report and follow up on outstanding balances.

Record and apply incoming payments, ensuring accurate reconciliation.

Monitor financial data, including sales revenue and liabilities.

Identify and correct any discrepancies in A/R processes.

Assist with internal audits and financial reporting.

Provide timely feedback and reports on job progress and discrepancies.

General Accounting & Financial Responsibilities:

Support both A/P and A/R functions by streamlining processes and improving efficiency.

Assist in financial planning, forecasting, and budgeting.

Maintain and balance the general ledger.

Interpret and apply accounting policies, rules, and regulations to ensure compliance.

Prepare financial reports through the collection, analysis, and summarization of data.

Provide support for quarterly meetings, including financial updates, hiring updates, and performance reports.

Capabilities / Key Competencies:

Strong analytical and problem-solving skills.

Excellent written and verbal communication skills.

High level of accuracy and attention to detail.

Ability to manage multiple tasks and meet deadlines.

Strong mathematical skills.

Proficient in QuickBooks (Required for A/P functions; Preferred for A/R functions).

Knowledge of compliance requirements related to A/P and A/R transactions.

Ability to lead, train, and delegate tasks as needed.

Education & Experience:

Associate degree in accounting, finance, or a related field preferred.

2-5 years of experience in accounting, finance, A/P, or A/R.

Experience in QuickBooks (required for A/P; preferred for A/R).

Strong knowledge of financial principles, reporting, and reconciliations.

Physical Requirements:

Prolonged periods sitting at a desk and working