Benefits:

401(k)

401(k) matching

Paid time off

B2B service business seeking an experienced Accounting & Administrative Manager to join our team and help drive operational efficiency while ensuring financial integrity and compliance. If you like to do a variety of things, are detail-oriented and have a strong background in accounting, office management, and administrative leadership this might be the role for you. This is a great opportunity for someone who thrives in a dynamic environment, has a passion for delivering excellent customer service and supporting a cohesive team.

Accounting/Controller Duties:

Budget Management: Assist in the development and management of company budgets.

Financial Management: Maintain accounts by verifying, allocating, and posting transactions, managing accounts receivable, and ensuring timely collections.

Invoicing & Reporting: Audit customer invoicing and handle monthly customer reporting.

Payment Processing: Prepare payments by verifying documentation and requesting disbursements.

Payroll & Tax Remittance: Handle biweekly payroll processing and tax remittance.

Fixed Assets & Reconciliation: Monitor fixed assets and reconcile financial discrepancies by collecting and analyzing account information.

Collaboration: Work with external accountants and ensure timely and accurate financial reporting.

Office Management:

Expense Monitoring: Oversee administrative expenses and ensure cost controls are maintained.

Vendor & Service Management: Manage cost-effectiveness analysis of services and expenses, ensuring adherence to maintenance schedules.

Insurance Management: Assist with managing insurance provider relationships (COI’s, vehicle cards, etc.).

Office Presentation: Ensure office cleanliness and a professional working environment.

Systems, Accreditation & Admin Management:

Security & Privacy: Maintain the security and privacy of all systems, including oversight of the IT Managed Service Provider.

Compliance & Certification: Manage employee security compliance programs and Company's industry certification.

Disaster Recovery: Develop and maintain a disaster management and recovery plan.

HR Responsibilities: Oversee HR functions, including recruitment, onboarding, employee benefits and termination processes.

Policy Maintenance: Update and maintain company policies, including the Employee Handbook.

Qualifications & Requirements:

Experience: Minimum of 5 years of experience in accounting, office management, or related fields.

Skills: Strong knowledge of accounting principles, payroll processing, and office administration.

Software: Proficiency in QuickBooks and Microsoft Office Suite.

Leadership: Proven ability to manage and develop teams, fostering a positive work environment.

Communication: Strong verbal and written communication skills.

Problem-Solving: Ability to analyze data, resolve discrepancies, and make informed decisions.