POSITION SUMMARY:

The Accounts Payable Administrator will be responsible for day-to-day operation and processing of Roeslein’s accounts payable. This position offers a flexible schedule of 20-30 hours per week. Additional hours are available if desired but not required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Receive vendor invoices and reconcile to purchase orders.
• Coordinate revisions with Purchasing Department.
• Resolve issues with invoices.
• Verify vendor compliance.
• Process overhead invoices for payment.
• Obtain Project Manager approval (if necessary) on invoices and expenses.
• Process wire transfers, ACHs, and semi-monthly check runs (coordinate with other AP Admin staff).
• Respond to vendor inquiries.
• Complete special projects for Project Managers and Management.
• Develop and maintain relationships with employees at all locations.
• Conduct activities in a safe and healthy manner and work in accordance with established safety and company requirements.

OTHER DUTIES AND RESPONSIBILITIES:

• Back up Expense Report processing, if needed.
• Promote a positive working environment in order to achieve the organization’s goals.
• Perform other duties as assigned.

WORK ENVIRONMENT:

Work is performed in an office and in a controlled atmosphere.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. While performing the duties of this position, the employee will is regularly required to walk, stand, use hands and fingers, grip, handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; and talk and hear. The ability to lift and carry 10 lbs. on a regular basis is required.

KNOWLEDGE / SKILL / ABILITY / EDUCATION / EXPERIENCE:

• Associate’s degree in Business Administration or Accounting is preferred.
• 1 year of hands-on experience in bookkeeping, accounting, or accounts payable required.
• Working knowledge of bookkeeping/accounts payable functions.
• Must be accurate with numbers and comfortable with math.
• Must be willing to learn how to process international transactions
• Diplomacy in guiding fellow employees to follow Roeslein accounting procedures.
• Must be flexible to accept other duties as assigned.
• Excellent communication skills, both oral and written is required.
• Exceptional attention to detail.
• Excellent organization and planning skills.
• Ability to effectively learn and acquire new knowledge and skills.
• Computer skills and working knowledge of Microsoft Windows based programs, Word and Excel are required.
• Requires effective time management skills, personal conduct, and change management abilities.
• Ability to effectively interact with co-workers, clients, vendors, and other business contacts in a professional environment.
• Must comply with Roeslein & Associate’s core values for the safe and efficient operation of the business and maintain sound relationships among and with employees.

At Roeslein, we invest in our team members' success and well-being. Full-time employees are eligible for competitive wages, bonus program, paid time off, personal and recovery days, travel bonuses, and paid holidays. Our retirement benefits include a 401(k) with company match and an ESOP (Employee Stock Ownership Program). We also offer medical, dental, and vision coverage, short and long-term disability insurance, life and travel insurance, and paid parental leave. Additionally, we support your growth with tuition reimbursement and continuing education opportunities to help you achieve your personal and professional goals.

Roeslein & Associates is an Equal Opportunity Employer.

The job description does not necessarily contain all of the actual or essential duties of this position. All job offers are contingent upon passing a drug screen and criminal background check.

Required Skills

Required Experience

Bachelors with minimum 10 years experience or equivalent relevant work experience.