Accounts Payable & Billing Specialist

Job Summary:

Under the general direction of the Controller, performs review of invoices submitted by assigned service providers to determine financial compliance. Provides technical support to delegate agencies. Prepares and submits accounting reports to Controller and highlights any irregularities.

Responsibilities:

• Review invoice submission and related supporting documentation from grant recipients for compliance with federal laws & regulations and generally accepted accounting principles.
• Review all organization vendor bills for accuracy, allowability and reasonableness.
• Obtain receipts and prepares account expensing entries for all credit card charges.
• Review, verify and process employees travel reimbursement expense reports.
• Prepares the required documentation to bill external funders.
• Performs data entry and spreadsheet management.
• Prepares all vouchers and approved invoices for payment.
• Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.
• Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts.
• Perform all other related duties and responsibilities as assigned.

Required Skills:

• Customer Service--Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

• Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

• Quantity--Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

• Oral Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

• Written Communication--Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• Associate's degree (A. A.) or equivalent, three to five years related experience or equivalent combinations of education and experience.

• Demonstrated ability to process a high volume of invoices.

• Demonstrated ability to calculate figures and amounts such as credits and percentages.

• Strong organizational, problem-solving, and analytical skills.

• Ability to manage priorities and workflow.

• Acute attention to detail.

Physical Requirements:

• Frequently required to stand, walk and sit.
• Frequently required to utilize hand and finger dexterity using a keyboard.
• Frequently required to talk or hear.
• Occasionally required to lift/push/carry items up to 25 pounds.