Benefits:

401(k) matching

Competitive salary

Dental insurance

Free uniforms

Health insurance

Paid time off

Training & development

Vision insurance

Wellness resources

Accounts Payable Clerk

Job Description

Position Title: Accounts Payable Clerk

Reports to: Chief Financial Officer

Pay Classification: Non-Exempt

Pay Type: Hourly

Summary

The Accounts Payable Clerk is responsible for ensuring that the company’s invoices, vendor payments, and employee reimbursements are processed accurately and efficiently. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. The Accounts Payable Clerk works closely with the accounting team to ensure smooth financial operations.

Duties and Responsibilities

Invoice Processing:

o Receive and verify vendor invoices.

o Ensure accurate coding to the correct accounts and cost centers.

o Match purchase orders to invoices, resolve and track discrepancies.

Payment Processing:

o Prepare and process payment runs (checks, ACH, wire transfers) in a timely manner.

o Ensure all payments are approved according to company policies.

o Maintain accurate records of all payments made.

Vendor Relations:

o Communicate with vendors regarding payment status and address any discrepancies.

o Reconcile vendor statements and ensure all accounts are up-to-date.

Expense Management:

o Review employee expense reports and ensure proper documentation and approvals.

o Process reimbursements in line with company policies.

Record Maintenance:

o Maintain organized and accurate accounts payable files.

o Assist in month-end closing activities by reconciling accounts payable sub-ledger to the general ledger.

o Keep up to date the General Liability and Workman’s Comp certificates, renewal of business licenses, and 1099 files.

Compliance:

Ensure compliance with company policies and accounting principles.

Assist with preparing for audits by providing required documentation.

Collaboration:

Work closely with departments to ensure smooth purchasing and payment processes.

Provide support for ad hoc accounting projects as needed.

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Requirements and Qualifications

High school diploma required, associate’s degree in accounting, Finance, or a related field preferred.

1-3 years of experience in accounts payable or a similar accounting role.

Experience with accounting software (e.g., QuickBooks, Intacct, or similar).

Strong organizational and time management skills.

High attention to detail and accuracy.

Proficiency in Microsoft Office, particularly Excel.

Strong communication and interpersonal skills.

Ability to work independently and in a team setting.

Experience working in a finance or accounting role within a medium to large company.

Familiarity with ERP systems and accounts payable automation tools.

OUR TEAM MISSION The relentless pursuit and commitment to excellence, for our Albuquerque Plumbing Family, our Customers, and our Industry.