The Accounts Payable Associate is responsible for entering invoices and data into the PeopleSoft and Maximo systems, as well as assisting the Accounts Payable Manager as needed.

Essential Duties

• 25% Vouching invoices into PeopleSoft and Maximo.
• 25% End-to-end processing of all inbound rail invoices.
• 15% Scanning and uploading documents into Filebridge.
• 10% Assisting upper management with tax and legal audits by providing requested documentation.
• 10% Handling vendor and departmental inquiries via phone and email communication.
• 5% Filing.
• 5% Reviewing and researching vendor statements for open credits.
• 5% Distributing incoming mail and performing other duties as assigned.
• 5% Retrieving documents from the DataView imaging system.
• 5% Supporting special projects as assigned.

Level-Based Competencies

• Adaptability
• Building Strategic Working Relationships
• Technical/Professional Knowledge & Skills
• Stress Tolerance
• Communication

Technical Knowledge/Skills (Entry, Intermediate, Advanced)

• Intermediate Excel skills.
• Strong knowledge of PeopleSoft and Maximo.

General Knowledge/Skills (Entry, Intermediate, Advanced)

• Excellent interpersonal skills.
• Strong attention to detail.
• Ability to multitask.
• Ability to work as a team player.

Education and Experience

• Bachelor’s degree preferred.
• Minimum of 2 years of accounts payable experience.

Additional Job Description

Summary

This role requires an individual with high levels of accuracy and efficiency, strong organizational skills, and a sense of ownership and initiative. The ideal candidate can multitask in a high-volume environment while meeting deadlines. They must be an excellent communicator with strong analytical abilities.

Additional Essential Duties

• 55% Process and enter a large number of priority invoices weekly for Asphalt and Raw Materials.
• 20% Research and follow up on inquiries related to invoice payments for plant, corporate personnel, and vendors.
• 20% Work the unassigned queue in CartaAP to ensure timely invoice processing.
• 5% Supporting special projects as assigned.

Additional Competencies

• Adaptability
• Building Strategic Working Relationships
• Technical/Professional Knowledge & Skills
• Communication

Technical Knowledge/Skills (Entry, Intermediate, Advanced)

• Strong knowledge of PeopleSoft and Maximo.
• Proficiency in Google Suite.

General Knowledge/Skills (Entry, Intermediate, Advanced)

• Excellent data entry skills.
• Strong oral and written communication abilities.
• Solid understanding of accounts payable principles.
• Ability to multitask.
• Team-oriented mindset.

Education and Experience

• 2–3 years of accounts payable experience.