Key Responsibilities:

1. Invoice Processing & Vendor Management: * Process vendor invoices using Strongroom and Vantaca, ensuring accurate posting and payment via ACH and checks. * Set up new vendors, automate recurring payments, and facilitate ACH setup for seamless transactions.
2. Financial Oversight: * Collaborate with accounting to ensure timely payments and adherence to policies. * Establish financial setups for new associations, including utility payments and billing updates.
3. Communication & Issue Resolution: * Act as the primary contact for payment inquiries from community managers, vendors, and homeowners, resolving discrepancies and issues promptly. * Respond to phone calls and emails within 24 hours, ensuring proactive and exceptional customer service.
4. Reporting & Compliance: * Maintain accurate financial records, monitor AP inbox, and ensure compliance with policies and regulations. * Stay updated on HOA laws and financial regulations impacting AP procedures.
5. Team Collaboration: * Support the Director of Accounting and team in overall financial operations and provide backup support as needed.

Note: Responsibilities may evolve based on community and company needs.

Knowledge and Skills Required:

• Experience : Familiarity with Vantaca and Strongroom is preferred.
• Attention to Detail : Proven accuracy in managing financial processes.
• Communication : Strong verbal and written skills for effective collaboration.
• Time Management : Ability to manage multiple tasks and deadlines efficiently.
• Problem-Solving : Proactive in resolving payment discrepancies and improving processes.
• Technology Proficiency : Proficient in accounting software and Microsoft Office Suite.

Benefits:

• Competitive salary and bonuses
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Hybrid work schedule
• Professional development and career advancement opportunities