Job Summary

We are seeking an Accounts Payable Clerk to join our team. In this role, you will manage the company’s bills and ensure all invoices are paid in a timely manner. Ensure timely responses to handling vendor inquiries and payment issues. Responsibilities will include reviewing accounts payable invoices for proper coding and authorization. Inputting payable invoices into QuickBooks Enterprise accounting system. Applicants must be detail oriented, organized, and be able to communicate effectively verbally and in writing. This position is Full -Time and Bilingual preferred: ( English and Spanish)

Responsibilities

1. Credit Card Receipts a. Collect all credit card receipts b. Ensure that receipts have been properly coded to a specific job c. Enter them into QuickBooks 2.Vendor Invoices a. Collect all vendor invoices b. Date-stamp all invoices received via regular mail and/or email c. Ensure that all vendor invoices have been approved and coded to a specific job d. Communicate with vendors if costs are not accurate and work with them to get them corrected before paying them e. Enter them into QuickBooks f. Scan and attach invoice to the appropriate bill in QuickBooks g. File invoices into company accordion folder h. After check has been generated, make a copy and attach all vendor invoices being paid with that specific check. File to the closed invoices file cabinet 3.Subcontractors Waivers a. Secure Waivers before releasing checks
2. Vendor Mgmt. (W9 & Ins.) a. Secure W9s and insurance from new vendors b. Monitor, via QuickBooks, that all vendors Certificate of Insurance is the most current.

Qualifications

Construction Accounts Payable Experience is Required.

3 years of Accounts Payable Experience

Familiarity using accounting software QuickBooks Enterprise and MS Excel

Strong understanding of accounting principles and best practices

Ability to interact with employees and vendors in a professional manner.

Strong written and verbal communication skills

Must be well organized, detail oriented, have a professional attitude and be reliable.

Possess strong organizational and time management skills.