Benefits:

401(k) matching

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Why Join Us?

Competitive salary and benefits package

Opportunities for professional growth and development

A supportive and inclusive work culture

The chance to make a significant impact in a growing industry

Job Summary

We are seeking a dedicated and detail-oriented Accounts Payable / Office Administrator to join our growing team. In this role, you will manage the company’s bills and ensure all invoices are paid in a timely manner. Some responsibilities will include receiving and preparing accounts payable invoices, handling expense reports, and assisting with audits. The ideal candidate is detail-oriented, computer savvy, strong data entry skills and has a strong understanding of accounting, payments, and budgets.

Primary Duties & Responsibilities

Reconciling credit card receipts and expenses

Maintaining accurate general ledger journal entries in QuickBooks

Preparing accounts payable invoices

Making payments promptly

Complete required tax forms, quarterly filing of sales tax and preparing files for annual taxes

Categorize all business expenses and apply to appropriate account

Providing support for audits

Collaborating with other departments to handle account issues

Prepare financial reports to include profit and loss statements monthly

Prepare weekly and quarterly financial reports for billing, deposits, accounts payable and receivable.

Preparing expense reports

Organize and manage filing systems and data

Collect and review mail

Manage the company’s phone system.

Maintain office supply inventory and negotiate with suppliers to secure the best rates

Support company staff with department needs as required

Provide administrative support to the Owner/President/CEO as needed.

Work closely with our accountants, payroll personnel, management of AP/AR, client invoicing, contracts administration, Human Resources for on-boarding of new employees as needed and new business accounts.

Answer incoming phone calls and route them to the appropriate person

Perform other related duties as required and assigned.

Education and Experience Requirements

Highly organized with excellent time management skills and the ability to prioritize projects

Bachelor’s degree in accounting, finance, or a related field preferred

Advanced knowledge of Excel and accounting software

5+ years' experience in QuickBooks Online and basic accounting

High proficiency in Microsoft Word and Excel

Strong understanding of accounting principles and best practices

Excellent problem-solving and research skills

Strong written and verbal communication skills

Commitment to accuracy and attention to detail

Strong mathematical and analytical skills

High level of integrity, honesty, and strong work ethic.

Must have a problem solving/ team player/ can do attitude.

Independent, self-starter possessing solid judgment and effective decision making skills.

Strong interpersonal skills are essential

If you are an organized, detail-oriented professional with a commitment to excellence, we want to hear from you!

Compensation varies on experience, inquire within for more details.