Job Summary: The Accounts Payable Specialist is responsible for managing the company’s financial obligations to vendors and suppliers. This role involves processing invoices, maintaining accurate records, and ensuring timely payments while adhering to internal controls and compliance standards.
Key Responsibilities:
- Review and verify invoices for accuracy, completeness, and adherence to company policies.
- Code invoices to the appropriate accounts and cost centers.
- Enter invoices into the accounting system in a timely manner.
- Prepare and process weekly payment runs, including checks, ACH transfers, and wire payments.
- Ensure timely payment to vendors and resolve any discrepancies that arise.
- Monitor and manage payment schedules to maximize cash flow.
- Maintain vendor records and ensure all information is up-to-date.
- Establish and maintain positive relationships with vendors to facilitate smooth transactions.
- Respond to vendor inquiries regarding payment status and discrepancies.
- Reconcile vendor statements and resolve discrepancies in a timely manner.
- Assist in month-end closing processes by preparing necessary reports and reconciliations.
- Ensure compliance with company policies, accounting standards, and regulatory requirements.
- Assist in the implementation of internal controls to prevent fraud and ensure accuracy.
- Prepare accounts payable reports for management review, including aging reports and payment forecasts.
- Assist with audits by providing necessary documentation and explanations as required.
- Identify opportunities for process improvements and recommend solutions to enhance efficiency.
- Stay updated on industry best practices and relevant technology.
Qualifications: