Accounts Payable Specialist

Job Overview

We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our finance team. In this critical role, you will be responsible for managing the full cycle of accounts payable functions to ensure timely and accurate processing of invoices and payments. The ideal candidate will bring strong analytical skills, a commitment to accuracy, and the ability to thrive in a fast-paced environment.

Our Benefits

FREE Premier Orangetheory Fitness membership for you and a dependent

Compensation range from $55,000-$65,000, depending on experience

Medical, Dental, Vision and Life Insurance

401(k) Retirement Plan after 60 days

Unlimited Paid Time Off + (7) Holidays

Paid Leave

Hybrid work environment (three days in office, two days WFH)

Job Responsibilities

Transactions & Records

Set up new vendors in the system, ensuring all required documentation is complete and accurate.

Maintain and update vendor records regularly, ensuring accuracy and compliance.

Serve as the primary point of contact for vendor inquiries and maintain strong vendor relationships.

Prepare and issue annual 1099 forms to applicable vendors.

Receive, review, and process vendor invoices and credit memos accurately and timely.

Monitor the accounts payable email inbox to process incoming documents and respond to inquiries.

Process payments via wire transfer, check, Bill.com, or other approved payment methods.

Reconcile accounts payable transactions and ensure consistency between system records and vendor statements.

Monitor expenses and flag any discrepancies or concerns to management promptly.

Investigate and resolve discrepancies between invoices, purchase orders, and payment records.

Review bank transactions related to expenses to verify accuracy and validity.

Document new accounts payable processes or update existing procedures as needed to support efficiency and compliance.

Reporting

Prepare and distribute weekly Accounts Payable aging reports and prioritized payables reports.

Generate ad hoc reports on vendor payments, expenses, and other related activities as requested.

Assist with any other reporting needs as directed by management.

Knowledge, Skills, & Abilities

Exceptional attention to detail with a commitment to accuracy in all tasks.

Highly organized with the ability to prioritize workload and manage multiple deadlines.

Strong data entry skills with a focus on speed and precision.

Excellent communication skills—both verbal and written—with the ability to build positive relationships across teams and with vendors.

Comfortable working in a hybrid work environment (in-office and remote).

Education and Experience

Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration preferred but not required.

2+ years of experience in accounts payable or a similar finance/accounting role.

Proficiency in Microsoft Excel, including intermediate to advanced skills (pivot tables, VLOOKUPs, and advanced functions).

Experience supporting multi-unit operations is a plus, but not required.

Equal Employment Opportunity

Austin Fitness Group is an equal opportunity employer. Austin Fitness Group is committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, national origin, age, or any other characteristic protected by federal, state and/or local laws. We adhere to a strict policy of non-discrimination in all aspects of employment. This Equal Employment Opportunity Policy applies to all employees and applicants for employment. Austin Fitness Group is dedicated to upholding the principles of equal employment opportunity and fostering a workplace that promotes fairness, equity, and respect for all individuals.

Acknowledgement *

I understand that I am applying for a position with an employer that is an independently owned and operated Orangetheory® Fitness franchisee, not the franchisor, OTF Franchisor, LLC or any of its affiliates (OTFF). With respect to any position with a franchisee, I understand and agree that any information I provide in this application will be submitted directly to the independent franchisee, who is solely responsible for all employment related matters in their studio. This means, among other things, that the independent franchisee is solely responsible for and unilaterally makes all decisions concerning my employment, including hiring, firing, discipline, supervision, staffing and scheduling. OTFF will not receive a copy of my application, will have no control over whether I receive an interview and/or am ultimately hired, does not control and is not responsible for the employment policies and practices of independent franchisees, and does not employ independent franchisee’s employees. If I am hired to work at an independent franchisee’s studio, the independent franchisee, and not OTFF, will be my employer. By submitting my application and resume, I am confirming that I am agreeing and consenting to the foregoing.

Orangetheory values your privacy, so we want to keep you informed as to how your personal information is handled. With respect to the personal information you provided in this application, that information will be submitted directly to the independent franchisee, who is solely responsible for all privacy and data protection matters related to their studio. For any inquiries regarding how the independent franchisee may collect and process your personal information, please refer to that franchisee’s privacy policy or contact them directly. For all other information about how the franchisor, OTF Franchisor, LLC or any of its affiliates (OTFF), may collect and process personal information, please https://www.orangetheory.com/en-us/privacy-policy.