Professional Search Group OC is actively seeking a talented Accounts Payable Specialist to join our client’s team in Los Alamitos, CA. This is an excellent Temp-to-Hire opportunity for a detail-oriented professional looking to contribute to a dynamic and growing organization.

The Accounts Payable Specialist will play a key role in managing daily financial transactions, including processing accounts payable, reconciling corporate credit cards, and addressing various transactional issues. This individual will collaborate with multiple departments to gather and analyze financial data, ensuring the organization’s financial health and accuracy. The role requires a high level of discretion, independence, and initiative.

Why Join Our Client's Team? Our client values accuracy, collaboration, and efficiency in their accounting practices. As an Accounts Payable Specialist, you will work closely with the Customer Service team to enhance overall customer satisfaction, ensuring financial data is meticulously recorded and accessible. This role is essential in supporting the company’s operational success by maintaining seamless payment processes and promoting a paperless, tech-savvy work environment.

Accounts Payable Specialist Responsibilities:

• Process and analyze accounts payable transactions accurately and efficiently.
• Enter data and manage spreadsheets to verify the accuracy of financial reports.
• Collect, review, and reconcile corporate credit card expense reports.
• Ensure proper coding of vendor invoices, expense reports, and check requests in compliance with company procedures.
• Communicate with vendors via phone and email to address inquiries.
• Manage vendor invoices and respond to account payables inquiries through the accounting group inbox.
• Investigate and resolve discrepancies in vendor invoices.
• Prepare check requests, wire transfers, and ACH transactions.
• Reconcile accounts monthly and report discrepancies to the Department Lead.
• Address internal and external inquiries regarding account statuses and discrepancy resolutions.
• Maintain and organize accounting documents, records, and reports.
• Manage and update open purchase orders (PO) and repair order (RO) reports.
• Oversee AP Aging reports, ensuring timely resolution of outstanding issues.
• Assist with special projects as assigned.

Success Metrics:

• Keeping corporate credit card reconciliations up-to-date
• Maintaining a clean AP Aging Report
• Ensuring open PO/RO reports are accurate and current
• Ensuring timely vendor payments within agreed terms

Accounts Payable Specialist Qualifications:

• Proficiency in Quantum Control modules (Accounts Payable, Company Management, Purchase Orders, Repair Order, Shop Control, Shipping Management, and Receiving) is a plus.
• Strong Microsoft 365 skills.
• Exceptional organizational skills and attention to detail.
• Ability to audit and correct data within financial software and physical documents.
• Effective multitasking skills and adaptability to changing priorities.
• Strong analytical abilities and follow-through on tasks.
• Excellent verbal and written communication skills.
• Competence in performing financial calculations.
• A proactive and curious mindset, eager to learn and take initiative.
• College degree in Accounting preferred but not required.
• 2+ years of relevant accounting experience.

Professional Search Group OC is proud to connect talented candidates like you with exceptional career opportunities. If you have a passion for accounting, a sharp eye for detail, and a proactive attitude, we encourage you to apply for this exciting role!