Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

POSITION PURPOSE The Accounts Payable Specialist is responsible for processing agency cash disbursements, along with providing administrative and clerical support.

KEY RESPONSIBILITIES :

Review purchase requisitions for completeness and accuracy

Process purchase requisitions accurately and promptly

Process check runs in coordination with Accountant and Controller

Compile documentation and research vendor/department questions and requests

Scan and file documentation

Assist tenants making rental payments

Process department requests for client assistance (bus passes, gas card, etc.) and keep spreadsheet updated

Maintain files and documentation thoroughly, accurately, and in accordance with company policy and accepted accounting practices.

Support any function of accounting department as requested

Perform other related duties as required

Develop subject matter expertise on cash disbursement process ensuring purchase requisitions are completed in compliance with agency policies and procedures

Assist with monthly closing reconciliation (Benefits, AP, Insurance, Prepaid & Petty Cash)

Keep updated Vendor Suspension & Debarment list

Accurate processing of 1099s annually

Assists in the preparations for annual audits

Maintain positive relationship with vendors address inquires and resolve payment related issues promptly

MINIMUM QUALIFICATIONS

Understanding of accounts payable and basic accounting skills required

Team player delivering excellent customer service

High School diploma or GED required, two years related experience

QuickBooks experience required

Proficiency in Microsoft Office Suite including Word, Teams and Outlook

Demonstrated strong interpersonal communication skills, including conflict resolution

Demonstrate cultural competence, treat everyone with dignity, celebrate the diversity of our community, and be inclusive of all people in our community.

Possess valid Arizona driver’s license, clear driving record and personal vehicle insurance coverage

21 years of age or older for liability insurance requirements

Must obtain a fingerprint clearance card through the State of Arizona

Eligible to work in the United States of America

OTHER KNOWLEDGE, SKILLS, AND ATTRIBUTES

A demonstrated commitment to the mission, vision, and values of Save the Family Foundation of Arizona

Attention to detail; thorough with a focus on compliance

Strong written and verbal skills

Be familiar with Save the Family’s service population, including diverse cultural and socioeconomic characteristics

Maintain strict confidentiality

Consistently organized and flexible with the ability to prioritize to meet deadlines

Able to proficiently read and write the English language

Must be highly organized, able to work independently and in a team environment

Experience in Microsoft Excel, being able to create, format and manage spreadsheets required

NOTE : This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job related instructions and perform job related duties as may be reasonably assigned by his/her supervisor.