Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist processes the invoices, accounts payable, patient refunds, employee expense reimbursements, and sales tax for the clinic.

Essential Functions and Responsibilities

• Analyzes and interprets complex financial information in a manner that is informative to the end-user.

• Reviews invoices for appropriate approval, coding and documentation prior to payment.
• Matches vendor invoices to PO and receipts in purchasing system where appropriate.
• Processes check requests, employee expense reimbursements, patient refunds and clinical trial payments.
• Audit and process credit card bills.
• Prioritize invoices according to cash discount potential and payment terms.
• Keys and posts invoices to the AP system.
• Prints checks from AP system; matches invoices and other documentation to checks, obtains necessary signatures and distributes checks.
• Scans invoices and other documentation and attaches pdf in AP system.
• Reconciles vendor statements, researches and corrects discrepancies.
• Prepares monthly sales tax report and annual 1099s.
• Maintains files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Assist with other projects, as assigned.

Qualifications

Education (Including Licenses and Certifications):

• Required: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Preferred: 2-year accounting degree

Experience:

• Preferred: 2 plus years AP experience including AP software; Microsoft Excel, Word and Outlook