Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Profit sharing
Position: Accounts Payable and HR Assistant
Location: Missoula, MT
Schedule: Monday - Friday, 8:00 AM - 5:00 PM
Zip Beverage is a leading beer and beverage distributor in Western Montana, proudly serving the Missoula and Butte areas. We’re looking for a detail-oriented and proactive Accounts Payable Specialist with HR assistant responsibilities to join our Missoula team. This position provides a unique opportunity to gain hands-on experience in both accounting and human resources, supporting Zip Beverage’s operations in a dynamic and collaborative environment.
Job Responsibilities
Accounts Payable
-Process and record A/P invoices, ensuring timely and accurate entry into accounting software, check printing, and running applicable reports.
-Match and reconcile electronic funds transfer (EFT) remittances from suppliers, ensuring accuracy.
-Monitor, verify, and report on all F.O.B. pricing on supplier invoices, resolving discrepancies with suppliers as needed.
Administrative Support
-Manage ordering of office supplies, uniforms, and company merchandise, maintaining operational efficiency.
-Provide top-tier customer service via phone and in-person interactions with retailers, suppliers, and customers, ensuring clear communication and satisfaction.
-Create and process invoices for same-day deliveries as needed; assist in warehouse order picking when feasible.
Human Resources
-Support HR with onboarding new employees, coordinating schedules, preparing onboarding materials, and ensuring completion of required documentation.
-Maintain and update employee files in compliance with company policies and state regulations.
-Assist with tracking employee uniform orders, issuing, and returns, in alignment with company policies.
-Uphold a high level of confidentiality when handling sensitive employee and organizational information, safeguarding organizational integrity.
General & Other Duties
-Address and troubleshoot daily operational issues as they arise, providing effective solutions.
-Take on miscellaneous duties as directed by management to contribute to team goals and enhance overall efficiency.
Qualifications
-Must be at least 19 years of age.
-High school diploma or equivalent; coursework or certification in accounting, HR, or a related field preferred.
-Understanding of basic accounting principles, fair credit practices, and collection regulations.
-Strong accuracy in data entry and basic math skills for precise financial transactions.
-Competency in Microsoft Office Suite, particularly Excel and Word; experience with QuickBooks Online preferred.
-High accuracy level and attention to detail to maintain data integrity.
-Ability to prioritize tasks, work independently with minimal supervision, and adapt to shifting priorities.
-Strong oral and written communication skills for effective interactions with internal and external stakeholders.
-Prior experience in accounts payable or HR support preferred; familiarity with route accounting software is a plus.
Benefits: ● Health and dental insurance ● Paid vacation and sick leave ● 401(k) with matching ● Discount on beverage product