Accounts Payable and Receivable Clerk

Reports to Staff Accountant

The Operations and Accounting teams at Word on Fire steward the apostolate’s resources through operational best practices. This position plays a key role in ensuring financial stewardship and operational excellence.

The Accounts Payable and Receivable (AP/AR) Clerk is responsible for processing transactions related to both accounts payable and accounts receivable. This role ensures the accuracy and efficiency of financial records, timely payments to vendors, and collection of outstanding invoices. The AP/AR Clerk will work closely with the operations team to maintain accurate accounting records and support financial reporting.

Location: Elk Grove Village

Employment Type: Full-time

Responsibilities

• Accounts Payable (AP):

  • Set up vendors in the bill pay system and collect W9s

  • Review, verify, enter invoices in the bill pay system

  • Match invoices with purchase orders and receipts

  • Assist in preparing and issuing 1099 forms

• Accounts Receivable (AR):

  • Generate and issue invoices

  • Record incoming payments and reconcile accounts

  • Follow up on overdue accounts and send reminders

  • Investigate and resolve billing discrepancies

• Additional Responsibilities:

• Assist with month-end and year-end financial closing processes

• Provide support during audits and financial reviews

• File and organize relevant paperwork, including invoices, check receipts, audit documents, and other essential records

• Support the operations team with administrative tasks, including sorting mail, as needed

Requirements

• Commitment to the mission of Word on Fire

• Willingness to take direction and eagerly learn new skills

• Strong attention to detail and accuracy in data entry

• Excellent organizational and time-management skills

• Ability to handle confidential information with integrity

Desired Qualifications

• Familiarity with the work of Bishop Robert Barron and Word on Fire
• 1-2 years of experience in accounts payable, accounts receivable, or a related role
• Experience in a nonprofit finance or accounting team
• Proficiency in accounting software (e.g., Quickbooks Desktop preferred) and bill pay software (e.g., BILL or Ramp)

Mission

Word on Fire Catholic Ministries is a nonprofit global media apostolate that supports the work of Bishop Robert Barron and reaches millions of people to draw them into—or back to—the Catholic faith.

Word on Fire is founded upon and intent on prioritizing its Catholic religious mission and principles above all else. Word on Fire's religious mission may therefore require that it make employment decisions based on an individual's religion and adherence to the principles of the Catholic Church.

Employee Benefits

Word on Fire offers its team members a robust benefits package that includes:

• Competitive compensation

• Work-from-home Wednesdays and up to 20 additional work-from-home days throughout the year

• Several 100% Word on Fire-paid insurance benefits: life, short-term disability, and long-term disability

• Other insurance benefits: medical, dental, vision, HSA, FSA, accident, critical illness, and hospital indemnity

• A retirement plan with a 3% target employer contribution

• Generous paid time off and paid holidays

• Paid parental leaves at 100% of base salary

• Access to Word on Fire’s incredible wealth of content and resources and more!