Accounts Receivable Bookkeeper

B

Bethlehem Christian Academy

Accounts Receivable Bookkeeper

Bethlehem, GA
Full Time
Paid
  • Responsibilities

    ****Bethlehem Christian Academy is currently accepting applications for a full-time Accounts Receivable Bookkeeper position. Please review the job description and statement of faith below.

    Accounts Receivable Bookkeeper Job Description:

    ** General Description**

    Responsible to: Head of School

    Direct Supervisor: CFO/COO

    Schedule: 12-month schedule

    Evaluation: Performance will be evaluated in accordance with the provisions of BCA’s policy on evaluation of personnel and this job description. Details can be referenced in the Policies/Procedures Manual

    Qualifications/Education Requirements

    • Be at least 18 years of age
    • Ability to positively interact with children, parents, and staff in a pleasant, friendly manner
    • Complete Background check, CPR, First Aid, and other required health and safety trainings

    Essential Expectations

    • Overtly support and act in accordance with the school's Statement of Faith, mission, purpose, and philosophy
    • Uphold the school’s professional standards of personal presentation, punctuality, professional courtesy, and discretion
    • Maintain professional credentials and/or certification, as appropriate
    • Comply with all school policies and procedures as outlined in the BCA Personnel and Policy Manual
    • Authentically engage in self-reflection and annual personal and professional growth. This includes written goals and progress towards those goals
    • Honor the confidentiality of school, student, family, and employee information
    • Maintain Christian character and professional demeanor on and off campus
    • Represent the school effectively to its constituents
    • Work effectively and collegially with administrators, faculty, and other staff
    • Perform duties and responsibilities as provided in your job description and as assigned

    Personal Qualities

    • Have received Jesus Christ as his/her personal Savior, maintaining a growing relationship with Christ.
    • Believe that the Bible is God’s Word and standard for faith and daily living
    • Be in whole-hearted agreement with the school’s Statement of Faith and BCA’s philosophy of Christian education
    • Be a Christian role model in attitude, speech, and actions toward others
    • Be a member in good standing at a local evangelical church that has a Statement of Faith in agreement with the school’s Statement of Faith
    • Should reflect a balanced quality lifestyle evidenced by personal habits: spiritually, physically, emotionally, and mentally
    • Should be consistent in decision making
    • Meets everyday stress with emotional control and stability, objectivity, and optimism
    • Have skills to establish strong rapport with all stakeholders and the community through positive representation

    Public/School Relations

    • Work with the other administration and team members to create a unified K-12 school program
    • Strives to implement a positive, encouraging culture and communicate the positive aspects of our school program to the public in word and deed
    • Have conversations and positive interactions with parents
    • Relate joyfully with students
    • Must work as a team player, assisting other faculty/staff for the good of all students and the school
    • Must display/communicate support for the school and administration to staff, parents, and the community
    • Follow the policy of Matthew 18 regarding disagreements or conflict
    • Have a love for children and families

    Professional Growth

    • Continuing professional growth through attendance at workshops, seminars, conferences, and/or advanced course work at institutions of higher learning as requested
    • Maintains membership and any other appropriate professional organizations if applicable

    Physical Demands/Working Environment

    • Ability to perform physical demands: significant lifting (up to approximately 30 pounds and occasional lifting of equipment and/or materials weighing up to 50 pounds may be required) carrying, pushing, and/or pulling; some climbing and balancing; frequent stooping, and kneeling. Other physical activities may be required
    • The job requires 50% sitting, 25% walking, and 25% standing
    • Must be able to stand for extended periods of time, bend, kneel, and reach to store/retrieve supplies
    • Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels
    • Visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities
    • Daily personal and close contact with children to provide classroom management and learning environment support is required on assigned days
    • Regular contact with other staff members and building administrator(s) is required
    • The job is performed under some temperature extremes and under conditions with some exposure to risk of injury and/or illness

    Duties/Responsibilities : Responsibilities include (but are not limited to):

    • Maintain proficiency in Microsoft Excel, Outlook, Word, Blackbaud, & Square, etc.
    • Work hand in hand with the Staff Accountant to develop a clear understanding of that position to effectively serve as a back-up for the Staff Accountant
    • Count Cash Boxes and Reset for Events (sports, fine arts, fundraising, school store, café, concessions, etc.)
    • Make Cash and Check Deposits weekly as prescribed by Controller
    • Download Credit Card and Gift Card transactions weekly from various websites and record in Blackbaud
    • Help with data entry details of cash, check & electronic deposits, stats, various reports requested by controller, etc.
    • Serve as point person for Square POS System for multiple locations including updating locations, categories, pricing, run credit cards for various charges, reconciling cash drawers & reporting
    • Maintain Device Inventory and Device IDs for retail (Concessions, General, School Store, Café, etc.)

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    • Record Cash Requests for Payment of Vendors (Refs, Security, etc.), Sign-out Funds to Approved Admin
    • Maintain Cash Safe Sign-in/Sign-out Logs
    • Complete any administrative duties or reporting requested by the CFO or Controller in a timely manner

    Financial Responsibilities

    • Maintain proficiency in Financial Software Program (Blackbaud)
    • Record Square Gift Card transactions in Blackbaud (Accounting System)
    • Serve as backup to the FACTs tuition management system, including posting payments, etc.
    • Prepare all cash, check, and electronic deposits for review by Controller
    • Serve as backup with collection, processing and recording of donations received through fundraising events as needed
    • Assist CFO & Controller in other duties as needed

    Cash Handling and Transactions

    • Oversee and ensure proper cash handling procedures are followed, including accurate collection, recording, and deposit of all school-related funds
    • Process and manage daily cash receipts, including payments for school activities, events, and sales
    • Reconcile cash drawers and accounts on a daily, weekly, and monthly basis to ensure accuracy
    • Verify all cash transactions, ensuring consistency with reports and receipts

    Record Keeping and Documentation

    • Maintain accurate records of all cash transactions, including detailed logs and supporting documentation
    • Assist in the preparation of financial reports, including cash flow statements, bank reconciliations, and audit reports
    • Ensure that all records are stored securely and comply with district policies and regulations

    Financial Compliance and Reporting

    • Ensure compliance with school policies regarding cash management
    • Assist in the preparation of reports for internal and external audits, including balancing and reconciling cash flow
    • Work closely with the Controller and auditors to ensure proper financial practices are in place and all records are audit-ready

    Bank Deposits and Transfers

    • Prepare and process regular deposits into the school’s bank account, ensuring accuracy and timeliness
    • Coordinate with the Controller for transfers or payments as necessary
    • Monitor bank accounts for discrepancies or unusual activity

    ** Statement of Faith (Comprehensive Statement of Beliefs): **

    • The Holy Scriptures: The sixty-six books of the Old and New Testament are the complete and divine revelation of God to man. All Scripture is inspired by God and is totally true and trustworthy. (2 Timothy 3:15-17; Hebrews 1:1-2; 4:12)
    • God: There is one and only one living and true God. He is an intelligent, spiritual, and personal Being, the Creator, Redeemer, Preserver, and Ruler of the universe.
      • God the Father: God as Father reigns with providential care over His universe, His creatures, and the flow of the stream of human history according to the purposes of His grace. (Genesis 1:1; 2:7; Deuteronomy 6:4; 1 John 5:7.
      • God the Son: Christ is the eternal Son of God. In His incarnation as Jesus Christ, He was conceived of the Holy Spirit and born of the Virgin Mary. (Matthew 1:18-23; Mark 1:1; 3:11; John 1:1-18)
      • God the Holy Spirit: The Holy Spirit is the Spirit of God, fully divine. He convicts men of sin, of righteousness, and of judgment. He enlightens and empowers the believer and the church in worship, evangelism, and service. (Genesis 1:2; 1 Corinthians 2:10-14; Hebrews 9:8, 14; 2 Peter 1:21; Revelation 1:10; 22:17)
    • Creation: We believe that God created the universe in six literal, 24-hour periods. We reject evolution, the Gap Theory, the Day-Age Theory, and Theistic Evolution as unscriptural theories of origin. (Gen. 1-2; Ex. 20:11)
    • Mankind: Man is the special creation of God, made in His own image. He created them male and female as the crowning work of His creation. (Genesis 1:26-30; 2:5, 7, 18-22; 3; 9:6)
    • Salvation: Salvation involves the redemption of the whole man and is offered freely to all who accept Jesus Christ as Lord and Savior, who by His own blood obtained eternal redemption for the believer. There is no salvation apart from personal faith in Jesus Christ as Lord. (John 3:3-21,36; Romans 1:16-18; 5:8-10; 10:9-10,13; Ephesians 2:8-22)
    • Eternal Security and the Purposes of Grace: Those whom God has accepted in Christ, and sanctified by His Spirit, will never fall away from the state of grace, but shall persevere to the end. (John 1:12-14; 10:27-29; Romans 5:1-10; 8:28-39; Hebrews 11:39–12:2)
    • The Church:
      • We believe that the local church, which is the body and the bride of Christ, is solely made up of born-again persons. (1 Cor. 12:12-14; 2 Cor. 11:2; Eph. 1:22-23; 5:25-27)
      • While both men and women are gifted for service in the church, the office of pastor is limited to men as qualified by Scripture. (1 Tim 2:9-14; 3:1-15)
      • We believe in the autonomy of the local church free of any external ty or control. (Acts 13:1-4; 15:19-31; 20:28; Rom. 16:1, 4; 1 Cor. 3:9, 16; 5:4-7, 13; 1 Pet. 5:1-4)
    • The Kingdom: The Kingdom of God includes both His general sovereignty over the universe and His kingship over men who willfully acknowledge Him as King. The full consummation of the Kingdom awaits the return of Jesus Christ and the end of this age. (Genesis 1:1; Isaiah 9:6-7; Jeremiah 23:5-6; Matthew 3:2; Colossians 1:13; Hebrews 11:10,16; 12:28; 1 Peter 2:4-10; 4:13; Revelation 1:6,9; 5:10; 11:15; 21-22.)
    • Stewardship and Giving: God is the source of all blessings, temporal and spiritual. According to the Scriptures, Christians should contribute of their means cheerfully, regularly, systematically, proportionately, and liberally for the advancement of the Redeemer's cause on earth. (Leviticus 27:30-32; Deuteronomy 8:18; Malachi 3:8-12; Matthew 6:1-4 1 Corinthians 4:1-2; 6:19-20; 12)
    • Separation: We believe that all the saved should live in such a manner as not to bring reproach upon their Savior and Lord. God commands His people to separate from all religious apostasy, unbiblical behavior and appearance of evil. (Rom. 12:1-2; 14:13; 2 Cor. 6:14-7:1; 2 Tim. 3:1-5; 1 John 2:15-17; 2 John 9-11; 1 Cor. 6:19-20; 1 Thess. 5:22)
    • The Second Coming and the Eternal Destiny of Man: God, in His own time and in His own way, will bring the world to its appropriate end. According to His promise, Jesus Christ will return personally and visibly in glory to the earth. (Ps 89:3-4; Dan 2:31-45; Zech. 14:4-11; 1 Thess. 1:10, 4:13-18; Titus 2:13; Rev 3:10, 19:11-16, 20:1-6)
    • Education: Christianity is the faith of enlightenment and intelligence. In Christian education there should be a proper balance between academic freedom and academic responsibility. (Deuteronomy 4:1, 5; Nehemiah 8:1-8; 1 Corinthians 1:18-31; Ephesians 4:11-16; Philippians 4:8; Colossians 2:3,8-9; 1 Timothy 1:3-7; 2 Timothy 2:15; 3:14-17; Hebrews 5:12-6:3; James 1:5; 3:17)
    • Evangelism and Missions: It is the duty and privilege of every follower of Christ to endeavor to make disciples of all nations. (Matthew 28:18-20; Acts 1:8; Romans 10:13-15; Ephesians 3:1-11)
    • Cooperation: Christian unity in the New Testament sense is spiritual harmony and voluntary cooperation for common ends by various groups of Christ's people. (Judges 7:21; Ezra 1:3-4; 2:68-69; 5:14-15; Nehemiah 4; 8:1-5; Mark 2:3; Acts 1:13-14; 2:1ff.; 4:31-37; 13:2-3; 15:1-35)
    • The Personality of Satan: We believe that Satan is a real being, the author of sin and the cause of the fall of man; that he is the open and declared enemy of God and man. (Job 1:6-7; Isa. 14:12-17; Matt. 4:2-11; 25:41; Eph 6:12; Rev. 20:10)
    • Civil Government: We believe that God has ordained and created all authority consisting of three basic institutions: 1) the home, 2) the church, and 3) the state. Every person is subject to these authorities, but all (including the authorities themselves) are answerable to God and governed by His Word. (Rom. 13:1-7; Eph. 5:22-24; Heb. 13:17; 1 Pet. 2:13-14)
    • The Christian and the Social Order: In the spirit of Christ, Christians should oppose racism, every form of greed, selfishness, and vice, and all forms of sexual immorality, including but not limited to adultery, homosexuality, and pornography. We should work to provide for the orphaned, the needy, the abused, the aged, the helpless, and the sick. We should speak on behalf of the unborn and contend for the sanctity of all human life from conception to natural death. (Exodus 20:3-17; Leviticus 6:2-5; Deuteronomy 10:12; Psalm 101:5; Micah 6:8; Zechariah 8:16; Matthew 5:13-16,43-48;; Mark 1:29-34; 2:3ff.; 10:21; Luke 4:18-21; 10:27-37;; John 15:12; 17:15; Romans 12–14; 1Corinthians 5:9-10; 6:1-7; 7:20-24;; Galatians 3:26-28; Ephesians 6:5-9; Colossians 3:12-17; 1 Thessalonians 3:12; Philemon; James 1:27; 2:8)
    • Human Sexuality:
      • We believe that God wonderfully and immutably creates each person as male or female. These two distinct, complementary genders together reflect the image and nature of God. Rejection of one’s biological sex is a rejection of the image of God within that person.
      • We believe that God has commanded that no intimate sexual activity be engaged in outside of a marriage
      • We believe that the only legitimate marriage is the joining of one man and one woman. (Gen. 2:24; Rom. 7:2; 1 Cor. 7:10; Eph. 5:22-23)
    • Family Relationships
      • We believe that men and women are spiritually equal in position before God, but that God has ordained distinct and separate spiritual functions for men and women in the home and the church. (Gal. 3:28; Col. 3:18; 1 Tim. 2:8-15; 3:4-5, 12)
      • God has ordained the family as the foundational institution of human society. It is composed of people related to one another by marriage, blood, or adoption.
      • Children, from the moment of conception, are a blessing and heritage from the Lord. Parents are to teach their children spiritual and moral values and to lead them, through prayer, consistent lifestyle example and loving discipline, to make choices based on biblical truth. Children are to honor and obey their parents. (Deuteronomy 6:4-9; Joshua 24:15; 1 Samuel 1:26-28; Psalms 51:5; 78:1-8;; Proverbs 1:8; 5:15-20;; 31:10-31; Ecclesiastes 4:9-12; 9:9; Malachi 2:14-16; Matthew 19:3-9; Mark 10:6-12; Romans 1:18-32; 1 Corinthians 7:1-16; Ephesians 5:21-33; 6:1-4; Colossians 3:18-21; 1 Timothy 5:8,14; 2 Timothy 1:3-5; Titus 2:3-5; Hebrews 13:4; 1 Peter 3:1-7)
    • Divorce and Remarriage. We believe that God disapproves of divorce. The Biblical exceptions for remarriage are the death or adultery of a spouse. God’s standard for marriage requires sexual purity and faithfulness between husband and wife. (Mal. 2:14-17; Matt. 19:3-12; Rom. 7:1-3; 1 Tim. 3:2, 12; Titus 1:6; Heb 13:4)
    • Abortion. We believe that human life begins at conception and that the unborn child is a living human being. Abortion constitutes the unjustified, unexcused taking of unborn human life. Abortion is murder. We reject any teaching that abortions of pregnancies due to rape, incest, birth defects, gender selection, birth or population control, or the mental well-being of the mother are acceptable. (Job 3:16; Ps. 51:5; 139:14-16; Isa. 44:24; 49:1, 5; Jer. 1:5; 20:15-18; Luke 1:44)
    • Love. We believe that we should demonstrate love for others, not only toward fellow believers, but also toward both those who are not believers and those who oppose us. Although we must sometimes confront people and or issues, we must do so graciously, gently, patiently, humbly and in a spirit of Christian love. (Lev. 19:18; Matt. 5:44-48; Luke 6:31; John 13:34-35; Rom. 12:9-10; 17-21; 13:8-10; Phil. 2:2-4; 2 Tim. 2:24-26; Titus 3:2; 1 John 3:17-18)
    • Lawsuits Between Believers. We believe that Christians are prohibited from bringing civil lawsuits against other Christians or the church to resolve personal disputes. (1 Cor. 6:1-8; Eph. 4:31-32)

    Church and state should be separate. The state owes to every church protection and full freedom in the pursuit of its spiritual ends. (Genesis 1:27; 2:7; Matthew 6:6-7, 24; 16:26; 22:21; John 8:36; Acts 4:19-20; Romans 6:1-2; 13:1-7) between a man and a woman. We believe that any form of homosexuality, lesbianism, bisexuality, bestiality, incest, pedophilia, fornication, adultery, and pornography are sinful perversions of God’s gift of sex. We believe that God disapproves of and forbids any attempt to alter one’s gender by surgery or appearance. (Gen. 1:26-27, 2:24; 19:5,13; 26:8-9; Lev. 18:1-30; Rom. 1: 26-29; 1 Cor. 5:1; 6:9; 1 Thess. 4:1-8; Heb. 13:4)

    God’s intention is for marriage to be the uniting of one man and one woman in covenant commitment for a lifetime. A husband is to love his wife as Christ loved the church. He has the God-given responsibility to provide for, to protect, and to lead his family. A wife is to submit herself graciously to the servant leadership of her husband even as the church willingly submits to the headship of Christ.

    Benefits offered to full-time employees include:

    Health, Dental, Vision, Short-term Disability, Additional Life Insurance, 403b Retirement, Accident Plan, Hospital Indemnity Plan, Critical Illness Plan

    Benefits provided to full-time employees include:

    Long-term Disability, Life Insurance, PTO