Job Description

The Accounts Receivable Specialist plays a critical role in managing the company's accounts receivable processes, ensuring the timely collection of outstanding invoices, and maintaining accurate financial records. This position requires a strong understanding of accounting principles, excellent communication skills, and a dedication to delivering exceptional customer service.

• Deltek Costpoint and Government Contracting Accounting Experience Required

Value and Beliefs of this Role:

The person in this role must provide world-class service to customers, colleagues, and communities. It requires a person of integrity, self-accountability, commitment to communicate openly and consistently, delivering results and having fun with laughter daily. In this role we want you to grow with us and deliver results as an exceptional Accounts Receivable Specialist. This job requires a person who remains professional, organized, thorough, task oriented and precise.

Key Responsibilities:

Invoice Generation:

• Generate and distribute accurate invoices to clients based on contract terms and project milestones.

Accounts Receivable Management:

• Monitor and manage the accounts receivable aging report, follow up on outstanding invoices, and facilitate collections in a professional and timely manner.

Billing Discrepancy Resolution:

• Investigate and resolve billing discrepancies, disputes, or issues in collaboration with project managers and clients.

Customer Communication :

• Maintain regular communication with clients regarding their accounts, answer billing inquiries, and provide excellent customer service.

Cash Application:

• Process incoming payments, apply payments to customer accounts accurately, and reconcile discrepancies.

Credit Management:

• Assess and establish credit limits for new and existing clients, as well as review credit terms and make recommendations for adjustments.

Financial Reporting:

• Assist in preparing monthly accounts receivable reports, aging analysis, and other financial reports as needed.

Documentation:

• Maintain organized and complete records of all accounts receivable transactions and communications.

Process Improvement:

• Identify opportunities to streamline accounts receivable processes and contribute to the overall improvement of the finance department's operations.

Other Duties: Other duties assigned within reason of current role previously specified.

Qualifications

Education:

• Bachelor’s degree preferred in Accounting, Finance, or business, a minimum of a HS Diploma

Experience:

• 5-8+ years professional experience in an office/professional environment

Knowledge and Skills:

• Strong negotiating skills while maintaining composure and patience • Familiar with the Fair Debt Collection Practices Act (FDCPA) and other laws governing debt collection practices
• Ability to research, retrieve, prepare, and analyze data from accounting software
• Excellent leadership and organizational skills
• Excellent analytical and problem-solving skills with strong attention to detail
• Self-motivated and able to work effectively and accurately with minimal oversight
• Excellent written, verbal, and interpersonal communication skills
• Working knowledge of standard software packages (MS Office 365), including Adobe Acrobat

Additional Information

All your information will be kept confidential according to EEO guidelines.

VERTEX offers a solid total compensation package including base salary and discretionary bonus plan. We also offer a robust benefits package including, healthcare (with multiple plan options) and dental; Company-paid Life Insurance, Short Term Disability, and Long-Term Disability. We offer a 401k plan with immediate match and vesting, Flex Spending Account, Employee Assistance Program, and other perks. We provide a generous paid time off plan for eligible employees including 15 days of vacation, 64 hours of sick time, and 9.5 paid holidays (prorated for eligible part-time employees). Our “Lifetime of Learning” program also offers tuition reimbursement and additional support for pursuing advanced education, to help employees grow their skills and careers.

VERTEX is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you require assistance to complete any part of the application process, please contact our Recruiting team at recruiting@vertexeng.com.

NOTICE TO THIRD PARTY AGENCIES:

Please note that VERTEX does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, VERTEX will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, VERTEX explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of VERTEX.