Job Description

We're looking for a Accounts Receivable Specialist to efficiently manage our invoicing process, ensure timely collections, and provide exceptional support to our clients and internal teams.

What You'll Do

Billing & Invoicing

• Generate accurate invoices for work orders, projects, and change orders
• Track billing cycles and ensure timely processing
• Collaborate with project managers and sales to identify billing opportunities
• Collect and prepare supporting documents (e.g., insurance certificates, lien waivers)
• Distribute invoices via email, mail, fax, or courier

Collections & Payment Allocation

• Monitor client accounts for non-payment or discrepancies
• Investigate and resolve billing issues with clients and internal teams
• Make collection calls and initiate follow-up for overdue payments
• Apply adjustments, credit memos, and payment reallocations
• Support cash receipts and ensure accurate account reconciliation

Accounts Receivable Support

• Assist with setting up new client accounts
• Generate monthly statements and custom reports
• Help review and correct tax reporting errors
• Prepare back charges and project schedules of values
• Contribute to general office functions as needed

Team Collaboration

• Work closely with customers, Sales, Estimating, Purchasing, Project Management, A/P, and Production
• Support special projects and assist in improving financial workflows

Qualifications

• Associate’s or Bachelor’s degree preferred, with 3+ years of experience in Accounting or Finance
• Solid understanding of accounting principles, financial data analysis, markets, and reporting
• Proficiency in Microsoft Office (Word, Excel) and database software
• Excellent written and verbal communication skills for client and internal interactions
• Highly organized, detail-oriented, and capable of managing multiple priorities
• Strong customer service mindset with excellent interpersonal skills
• Consistently dependable, with a high level of integrity and accuracy
• Strong problem-solving skills and a proactive attitude

Additional Information

Benefits: Medical and Dental Insurance, Vision, Life, and Disability Insurance, as well as Voluntary Benefits, Company Provided Short Term & Long Term Disability, Life AD&D, HSA & FSA, and Employee contribution to 401k. *Employer match, up to 4%. PTO and paid Holidays.

Hourly Rate: $24.00-$26.00

Hours: Standard business hours are 8am-5pm

This job description describes the general nature and level of work performed by employees assigned to this position and may be modified based on position location and facility need. It does not state or imply that these are the only duties and responsibilities assigned to the job. Employees may be required to perform other job-related duties as directed by management. All job requirements are subject to change over time, at the discretion of management, and to possible modification to reasonably accommodate individuals with a disability. If offered as a part-time position, wages will be non-exempt, paid at an hourly rate.

All your information will be kept confidential according to EEO guidelines.