Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Accounts Receivable (AR) Responsibilities:

Invoice Management:

Create and send invoices to customers for products or services delivered.

Ensure invoices are accurate, reflect agreed-upon prices, and include all relevant details.

Track and record all receivables in the system.

Payment Collection:

Monitor outstanding invoices and follow up with customers to ensure timely payment.

Contact clients to remind them of overdue payments and negotiate payment terms if necessary.

Process customer payments and apply them to the correct accounts.

Process and record credit card payments, checks, or electronic payments.

Account Reconciliation:

Reconcile AR accounts to ensure accurate reporting and identify any discrepancies.

Maintain a record of all AR transactions, payments, and adjustments.

Investigate and resolve discrepancies between the company’s records and customer payments.

Reporting:

Provide regular AR aging reports to management.

Track overdue accounts and escalate issues when necessary.

Assist in preparing monthly financial reports related to receivables.

Accounts Payable (AP) Responsibilities:

Invoice and Bill Processing:

Receive and verify vendor invoices and bills for accuracy, and ensure proper documentation is attached.

Enter invoices into the accounting system for approval and payment processing.

Ensure all invoices are coded correctly and match purchase orders or contracts.

Vendor Communication:

Communicate with vendors regarding discrepancies or billing issues.

Establish and maintain relationships with vendors to ensure smooth transactions.

Payment Processing:

Schedule and process timely payments to vendors via check, ACH, wire transfer, or credit card.

Ensure all payments are made within agreed-upon terms to avoid late fees.

Manage and track payment deadlines, and prioritize payment based on due dates.

Account Reconciliation:

Reconcile AP accounts to ensure accuracy and timely payment.

Monitor and resolve discrepancies or issues between the company and vendors.

Reporting:

Prepare and submit accounts payable reports for review by management.

Track cash flow and ensure the company maintains a good relationship with vendors by paying on time.

Assist with month-end closing activities related to AP.

General Responsibilities:

Record Keeping and Documentation:

Maintain accurate records of all financial transactions in both AR and AP.

Ensure all documentation, invoices, and payments are properly filed and accessible.

Process Improvement:

Identify areas to improve efficiency in AR and AP processes.

Recommend or implement best practices for payment collection and disbursements.

Collaboration:

Work closely with other departments, including sales and purchasing, to ensure proper billing and payment.

Collaborate with the finance and accounting team to ensure proper cash flow and account balances.

Compliance and Regulations:

Adhere to company policies and procedures.

Ensure compliance with applicable regulations, such as tax laws and accounting standards.

Qualifications:

Education:

High school diploma or equivalent required. An associate degree in accounting, finance, or a related field is preferred.

Experience:

Proven experience working in accounts receivable and accounts payable.

Familiarity with accounting software (QuickBooks, Xero, Sage, etc.) and proficiency in Microsoft Excel.

Skills:

Strong attention to detail and accuracy.

Ability to manage multiple tasks and prioritize deadlines effectively.

Strong communication and negotiation skills.

Problem-solving abilities, especially with regard to discrepancies and payment issues.

Knowledge of basic accounting principles and processes.