PRIMARY RESPONSIBILITIES:
- Developing detailed scope of work documents for Facilities and capital projects
- Preparing cost proposals based upon established unit rates and/or soliciting cost proposals from vendors
- Monitoring execution of safety plan and performance of work performed by internal staff and resources, and external vendors; conducting project safety inspections
- Managing the financial cycle, including bidding and proposals, purchase orders, and review/approval of vendor invoices
- Managing the project budget, project financial tracking and reporting, and project close-out
- Utilizing software tools and MS office documents for project meetings across multiple departments and business functions
- Managing the inspection and acceptance work performed by vendors and company resources, including the quality of services, equipment and materials, engineering documents, and other required project deliverables
- Planning and implementing all project staff, vendors, and resources in accordance with the established project schedule
- Maintaining current and accurate historical records and plans
- Performing work in compliance with the contract requirements, scope, and pricing
ESSENTIAL FUNCTIONS
- Responsible for reviewing and tracking cost budgets for medium to large scale Purchasing and Facilities projects
- Negotiate pricing, terms and conditions of sale and warranties of goods and products with key vendors for process improvement related projects. Research pricing and products, analyze and recommend appropriate purchases
- Manage meeting schedules, agendas, notifications, minutes and follow-ups for Purchasing and Facilities project management teams
- Administratively maintain the Project Management systems including setting up new users, running customized reports, and monitoring project schedules
- Assist facilities managers in the preparation of detailed project work plans and schedules using automated project-planning tools
- Prepare meeting arrangements, agendas, notifications, mailings, and follow-up
- Develop and lead project teams to successful project implementation
- Prepare or administer various reports, surveys, data analysis and management presentations including, but not limited to: financial impact analysis, vendor profiles, vendor performance, project plans
- Escalate problems and issues as they arise; engage appropriate business partners as needed
- Ensure appropriate record keeping of project changes and compliance related activities
- Accountable for follow-up checks on corrective actions when issues occur
- Participate in various special projects as needed
- Comply with policies, procedures, security requirements and government regulations
Required Skills
KNOWLEDGE, SKILLS & ABILITIES:
THIS IS A PARTIAL LISTING OF NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED TO PERFORM
THE JOB SUCCESSFULLY. IT IS NOT AN EXHAUSTIVE LIST:
- Knowledge of federal and state laws and regulations relating to facilities and bank operations
- Excellent written and verbal communication skills
- Ability to communicate with tact, friendliness and patience both verbally and in writing with personnel at all levels throughout the organization
- Proficient in Microsoft Office, including MS Project, and/or ability to learn computerized project management systems
- Intermediate to advanced spreadsheet capability in Excel
- Strong organization and administrative skills. Experienced in budgeting and reporting
- Competent in math, project management, time management skills
- Ability to analyze issues and develop and deploy solutions
- Ability to multi-task, adjust to shifting priorities, demands and timelines
- Willingness to take the initiative, suggest improvements and solutions to problems or issues
- Able to work for the needs of the entire organization in a team-orientated environment
- Demonstrated ability to evaluate, negotiate, and implement strategic business projects
- Ability to effectively operate within diverse and cross functional groups
- Ability to form and maintain professional business relationships with all team partners
Required Experience
MINIMUM REQUIREMENTS:
EDUCATION AND EXPERIENCE
- Bachelor’s degree or equivalent experience
- 5 years of project management experience that includes vendor management preferably in a role related to construction and facilities or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job
- Experience developing strategy, negotiating project schedules and structuring agreements required
- Possess a high degree of accuracy and attention to detail
LICENSURES, CERTIFICATIONS, AND REGISTRATIONS:
- Project Management Professional (PMP) Certification or training is a plus
- Valid Georgia Driver’s License and maintain a Motor Vehicle Record (MVR) that meets company policy standards
PHYSICAL REQUIREMENTS:
- Requires the ability to exert light physical effort including, but not limited to, lifting, carrying, pushing and/or pulling, etc. of objects and materials of light weight (generally 25 pounds and less)
- May involve extended periods of time in seated position up to 75% of the workday at a keyboard or workstation
- Must be physically able to operate a variety of job related machines and/or Office Equipment
- Ability to stand at least 25% of workday
WORK ENVIRONMENT:
- This job combines office with some field work
- Willingness to travel as required
CORPORATE ENVIRONMENTAL RISK MANAGEMENT, L.L.C. is a Certified Drug-Free Workplace and Equal Employment Opportunity Employer that does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, and/or disability. C.E.R.M. will only employ those who are legally authorized to work in the U.S. Any offer of employment is conditional upon the successful completion of a background, credit check, and drug screen.