Benefits:

Health insurance

Paid time off

KMTracy, LLC is currently seeking a qualified applicant for a full-time position. The ideal candidate will be fluent in both Spanish and English and possess strong work ethic. This role involves answering phones, filing, organizing, scheduling, administrative duties, and must meet the following. Background and drug screening is required for this position.

Good work habits:

Honest with an ethical behavior.

Friendly.

Must be professional, punctual, motivated, a team player, and reliable with a proactive attitude and positive attitude.

Be able to adjust to changing priorities and tasks.

Maintain a well-organized workspace and paying attention to detail for efficiency and accuracy.

Work effectively with colleagues to achieve common goals.

Job Description:

Accounts Payable/ Purchaser

Prepare and issue purchase orders for material and equipment rentals.

Receiving and reviewing invoices from vendors.

Verifying that invoices matches purchase orders and shipping receipts (three-way matching).

Ensuring payments are made within agreed-upon terms.

Investigating discrepancies and resolving them.

Entering invoice data into the accounting system.

Adhering to accounting principles and company policies.

Evaluate vendors and compare prices.

Manage multiple tasks and deadlines efficiently.

Admin Assistant

Develop weekly/daily schedule for driver, considering factors like routes and workload.

Perform administrative assistant duties such as filing, copying, organizing, data entry, reviewing office inventory, and other incidental administrative needs

Assist in answering phone calls and directing callers.

Greet visitors

Maintain and update contact information for vendors.

Take inventory of office supplies and place orders for replacements when required.

Assist in maintaining proper documentation in employee files.

Assist in maintaining Projects list up to date.

Track labor hours for each project.

Note: This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as requested to meet the ongoing needs of the organization.

Required Experience and Skills

· Previous experience at a construction company is a plus but not required.

· Previous experience with QuickBooks, not required but is a plus.

· A minimum of 2 years of office experience.

· Bilingual in English and Spanish is a plus.

· Must have good familiarity with Microsoft Word and Microsoft Excel, preparing letters, memos, and preparing spreadsheets.

Job Type: Full-time

Benefits:

Health insurance

Paid time off

Schedule:

8 hour shift

Monday to Friday

Work Location: In person Phone # ( 713)977-5333 (Must submit resume)